Assistant Director of Admissions (14460)

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About the Department/Unit

American University is committed to building a strong graduate experience. The Graduate Admissions team here at the Kogod School of Business is responsible for working with prospective students from inquiry to enrollment. The Associate Director of Online Admissions is an integral part of that team and will oversee the admissions strategy for our partner and in-house online graduate programs, keeping a keen eye on efficiency and growth.

Summary/Objective

As a member of KSB’s admissions team, the Assistant Director of Admissions participates actively in the recruitment and selection of prospective students across the entire portfolio of graduate business programs, including external representation on behalf of Kogod at recruiting events. In conjunction with the Director, Associate Director, other two Assistant Directors, the position is responsible for all facets of graduate admissions, including applicant advisement and outreach. The position works with graduate assistants and/or work study students to facilitate the completion of on-going special projects. The position is also responsible for day-to-day communication with prospective and admitted students, and participates in admission decisions and scholarship review processes.

Essential Functions

1. Admissions Recruitment Activities: Oversee the recruitment events strategy. Alongside the Director of Graduate Admissions, this individual will serve as the primary point of contact between the Graduate Admissions team and our event vendors; Represents the Kogod School of Business by attending recruiting events, panels and information sessions with prospective students and applicants. This role will require travel on behalf of the Kogod School of Business for recruitment and other enrollment related events, both domestically and internationally when COVID-19 conditions ensure it is safe to do so; Manages the planning process and execution of multiple recruitment events, including graduate information sessions, open houses, and campus visits. Oversees planning and budgetary considerations for all events; Independently represents Kogod graduate programs during the application process with prospective students and external partners, and maintains contact with these groups to establish ongoing relationships; Designs, schedules, and deploys online information sessions via Go2Webinar or similar technology
2. Admissions Operations: Counsels and provides guidance for prospective students throughout the application and enrollment processes; Designs and implements a communication plan throughout the admissions cycle to facilitate conversion from applicant to admitted to enrolled student.Develops strategy for campus outreach, partnerships, and recruitment of AU undergraduates; Interacts and monitors progress of admitted graduate and undergraduate students to convert them to enrolled students through one-on-one communication, preparation of admitted student materials and correspondence, and conversion events; Responsible for tracking and analysis of generated leads through the admissions pipeline to report return on investment of recruitment efforts. Uses this data to contribute to future recruitment and yield event planning.
3. Admissions Activities: Serves as a member of the Graduate Admissions Committee, including regular attendance at Committee meetings, reading and review of application, and makes recommendations for admission and scholarship offers. Conducts evaluative interviews for the Full-Time MBA program, and as needed for MS programs.
4. Admissions Processing: Manages the processing of I-20 documents by serving as the primary liaison with University’s Office of International Student & Scholar Services (ISSS) to facilitate the I-20 and student visa process for enrolling international students; Monitors new graduate enrollment deposits, working closely with Graduate Programs advising team to ensure successful transition of deposited graduate applicants to enrolled student status.
5. Special Projects and Other Administrative Duties: Represents Admissions in cross-functional team projects (e.g. new student orientation, case competition) in the Office of Academic Programs or other areas in the Kogod School of Business as assigned by the Director of Admissions

Supervisory Responsibility

• As needed, the position may also supervise the daily work of assigned student assistants.
• The position serves as a first point of contact for all prospective and admitted graduate students in the Kogod School of Business.
• This position shares in the management of an average volume of 1200 applications per year through the full admission cycle, including all formal and informal communications.
• This position also independently manages the I-20 submission process for all incoming international graduate students.
• Responsibilities include the planning and management of 10-12 recruitment events per cycle, including oversight of relevant budget expenses; participation in recruitment events and travel 4-6 times per season.

Position Type/Expected Hours of Work

• Full Time.
• Sr Coordinator/Sr Analyst B.
• Exempt.
• This position is union-eligible.

Required Education and Experience

• Bachelor’s degree with 3-5 years of work experience in admissions, academic advising, corporate recruitment, sales/customer service, or other relevant transferrable professional experience.
• Excellent interpersonal, verbal, and written communication skills.
• A keen attention to detail and demonstrated ability to establish working relationships with multiple constituencies.
• Technological competency in Microsoft Office, database management, and internet applications.
• Commitment to working with diverse populations, including international students.

Preferred Education and Experience

• Familiarity with a university environment including the organizational and administrative functions of a major college and university is a plus.

Additional Eligibility Qualifications

• Hiring offers for this position are contingent upon the successful completion of a background check.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Union Eligibility

This position is part of a collective bargaining unit represented by SEIU Local 500. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500.

Current American University Employees

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Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

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Nearest Major Market: Washington DC