Executive Assistant, Office of the President

Position Details

Classification Information

Classification Title

Executive Assistant

Position Information

Position Title

Executive Assistant, Office of the President

Position Number

Department

President's Office

Job Description Summary

Wentworth Institute of Technology is seeking candidates interested in joining the Wentworth community as an Executive Assistant for the Office of the President .

The Executive Assistant reports to the Chief of Staff and supports the entire office staff, including the President, Chief of Staff, and University Secretary. The position is also responsible for the day-to-day operations of the Office of the President, including calendar and email management, meeting/event logistics and catering, travel management, and billing/reimbursement. This position is responsible for coordinating administrative and support services as well as proactively tracking and creating agendas and associated materials for a range of internal meetings. The EA is also responsible for reconciling the office’s annual budget, proposing adjustments/changes as needed, proposing specific purchases, and processing reimbursement requests from office staff. The EA also serves as the project lead for ad-hoc projects assigned by the Chief of Staff. In representing the President and the University, this position requires superior communication skills and the highest level of organization, diplomacy, judgment, and discretion.

The organization/department :
The Office of the President, led by President Mark A. Thompson and managed by Erik Cote, Chief of Staff provides strategic vision and oversight for the university. The team frequently interacts with various internal and external stakeholder groups including Trustees, Cabinet officers, academic leadership, faculty, staff, and students. The environment is professional, collegial, and fast-paced, guided by Wentworth’s mission, vision, and strategic pillars.

Inclusive Excellence at Wentworth:
Wentworth Institute of Technology is committed to diversity, equity, and inclusion in all University programs and activities. The University does not discriminate based on race, color, national origin, sex, sexual orientation, religion, disability, age, genetic information, gender identity, veteran status or any other category protected by law. All qualified applicants will receive consideration.


To find out more about the Wentworth’s commitment to Diversity, Equity and Inclusion, please visit the website https://wit.edu/about/diversity .

All applicants have the right to accessibility support and accommodations. To request accessibility support or accommodations, contact the Executive Director of Equity and Compliance, Catlin Wells, at wellsc1@wit.edu


How to Apply :
Interested applicants should apply at https://jobs.wit.edu . Please submit required documents.

Minimum Education Required

Bachelor's degree

Preferred Education

Minimum Work Experience Required

3 - 5 years of experience

Preferred Work Experience

Experience in higher education

Minimum Knowledge Required

Working knowledge of concepts, practices and procedures and ability to use in varied situations.

Preferred Knowledge

Advertised Minimum Qualifications

Bachelor’s Degree
At least 3 – 5 years experience

Advertised Preferred Qualifications

• Experience in higher education
• Ability to maintain professionalism and strict confidentiality when representing the President and the office
• A customer service focus when working with all stakeholder groups, internally and externally
• Adaptability and willingness to be flexible as duties and responsibilities evolve
• Prior experience with budgets and expense management
• Proficiency in MS office and other standard software applications

Salary Range

Posting Detail Information

Posting Number

S00771

Job Category

Professional
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Boston.com
   • Higheredjobs.com
   • Colleges of the Fenway site
   • Wentworth site
   • Studentaffairs.com
   • Chronicle of Higher Ed.
   • NE HERC
   • El Mundo
   • Sampan
   • Bay State Banner
   • Colors Magazine
   • AcademicKeys
   • ACM.org
   • CRA.org
   • IEEE.org
   • Academicjobsonline.org
   • Referral
   • Other
   • Mathjobs
2. * Wentworth defines inclusive excellence as 'Actively and intentionally cultivating a diverse and culturally competent institution where each member has the opportunity and support to reach their full potential and make contributions to our campus community and beyond.' Please provide an example of how you have exemplified inclusive excellence in an educational or professional setting.
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents