TEMPORARY Financial Aid Analyst
- Employer
- State Center Community College District
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- Nov 7, 2022
View more
- Position Type
- Administrative, Student Affairs, Financial Aid
- Employment Level
- Administrative
- Employment Type
- Full Time
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TEMPORARY Financial Aid Analyst
Salary: $32.95 Hourly
Location: Madera Community College, CA
Job Type: Temporary
Division: MCC Student Services
Job Number: 202200339-T
Closing:
General Purpose
Under general supervision, assists with planning, coordination, implementation and delivery of financial aid services and programs; leads and performs specialized technical duties related to the distribution of financial aid awards; leads, monitors and performs the most complex follow up and verification duties; monitors and audits student records to ensure awards meet appropriate regulations and guidelines; packages awards and oversees disbursement of funds in accordance with District policies and federal, state and local requirements; and performs related duties as assigned.
Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Provides input in selecting, training and providing day-to-day
lead work guidance and direction to other staff; assigns, schedules
and monitors work for completeness, accuracy and conformance with
District, department and legal/regulatory requirements and
standards; monitors workflow to ensure that mandated deadlines are
being met in an optimal manner; provides information, instruction
and training on work procedures and technical, legal and regulatory
requirements.
- Provides input to the manager and director on employee work
performance and behaviors; assists in ensuring a fair, open and
inclusive work environment in accordance with the District's
mission, goals and values.
- Oversees and participates in the day-to-day operation and
service delivery of the Financial Aid department; schedules and
coordinates front counter operations; ensures students, parents and
the public understand and complete financial aid applications and
forms; interviews and assists students as needed and personally
manages the more complex eligibility, dependency and appeal cases;
investigates and resolves complex technical issues encountered by
lower level staff; responds to complex inquiries from staff,
counselors and faculty regarding financial aid policies and
procedures.
- Audits and participates in eligibility analysis and needs
analysis processes used to determine Expected Family Contribution
(EFC) in each case; determines eligibility and packages financial
aid and scholarships, including state aid programs, Pell Grants,
direct student loans, work study and supplemental educational
opportunity grants and other awards; monitors Federal Work Study,
Federal Supplemental Educational Opportunity Grant and other
allocations to ensure all available funds are
distributed.
- Notifies the college business office to initiate the drawdown
of financial aid funds; submits disbursement records to Common
Origination and Disbursement (COD) and coordinates rejections with
originating staff member; runs reconciliation reports and works
with the Business Office to reconcile funds, awards and
payments.
- Notifies students of continued eligibility or disqualification
for financial aid awards; advises students of appeal
processes.
- Coordinates and serves on committees to evaluate student
financial aid appeals on a case-by-case basis; interviews students,
reviews, evaluates and approves or denies eligibility in event of
special conditions, dependency overrides and student appeals;
processes verification documentation and confirms timely and
accurate delivery of funds to students.
- Coordinates scholarships and major financial aid programs,
including Dream Act, Federal Work Study, CalWORKs Work Study,
Direct Student Loans, Cal Grants, Chafee grants and other grant
programs; stays abreast of changes in financial aid regulations to
ensure compliance; disseminates changes to procedural requirements;
resolves issues related to awards and funding.
- Runs SQL queries and reports, audits files and performs quality
assurance of data and program operations; identifies and assists in
resolving academic progress issues that may affect aid; places
administrative holds due to failure to meet academic requirements
for financial aid; determines and processes financial aid
overpayments, Return to Title IV funds (R2T4), post-withdrawal
disbursements and adjustments to payments.
- Demonstrates sensitivity to and understanding of historically
minoritized groups and participates in professional development
activities to increase cultural competency to enhance equity-minded
practices within the District.
OTHER DUTIES
- Assists in establishing financial aid parameters for the
records management system; assists in testing and implementing
system changes; assists in investigating and developing resolutions
for system failures.
- Interacts with other departments and with state and federal
programs on behalf of a student.
- Creates, schedules and presents financial aid educational and
outreach workshops.
- Assists with veterans' benefits administration.
- Performs related duties as assigned.
Employment Standards / Minimum Qualifications
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
- Financial aid department services, goals, objectives, policies,
procedures and practices and associated needs analysis and award
packaging processes and procedures.
- Advanced knowledge of federal, state and local financial aid
programs and regulations.
- Interviewing and consulting techniques.
- Policies, objectives and technical aspects of financial aid
programs and activities.
- Research and analysis techniques.
- Basic fund accounting and financial and statistical
recordkeeping techniques.
- Basic grants administration, methods and practices.
- Personal and financial issues/special circumstances of
disadvantaged students.
- District student recordkeeping practices and procedures for
processing student information and interpreting input and output
data.
- The Family Educational Rights and Privacy Act, Title IV and
other state and federal laws and regulations and District rules,
policies and procedures governing financial aid and applicable
eligibility criteria.
- District financial aid software applications.
- Principles and practices of sound business communication
including English usage, spelling and punctuation.
- Standard business software including word processing,
spreadsheets and database programs such as Access and SQL query
development.
- Basic principles and practices of employee work guidance and
direction.
- Personnel Commission Rules, Board Policies, Administrative
Regulations, Human Resources procedures and collective bargaining
agreements.
Skills and Abilities to:
- Assign and review the work of assigned staff.
- Assist with planning and organizing financial aid programs and
services.
- Make determinations and apply professional judgment regarding
eligibility for financial assistance based on established
procedures and guidelines, ensuring consistency and a high degree
of accuracy.
- Interpret, explain and apply complex federal, state and college
guidelines, college laws, rules, regulations, policies, procedures
and practices governing financial aid, veterans' benefits and
scholarship programs.
- Understand requests for information or assistance; maintain a
courteous and tactful manner when under pressure or in an
antagonistic situation.
- Analyze problems, evaluate alternatives and recommend or adopt
effective courses of action in accordance with established policies
and procedures.
- Maintain confidentiality of District and student files and
records.
- Effectively engage and support historically minoritized groups
by addressing issues of equity and improving culturally responsive
service-oriented practices.
- Communicate effectively, both orally and in writing.
- Prepare clear, concise and accurate records, data entries,
reports and other written materials.
- Operate a computer and use standard business and financial aid
software and databases.
- Represent the District effectively one on one and in a variety
of group settings.
- Exercise tact and diplomacy in dealing with sensitive, complex
and confidential student issues and situations.
- Establish and maintain effective working relationships with all
those encountered in the course of work.
EDUCATION AND EXPERIENCE
Graduation from an accredited college or university with a bachelor's degree in education, finance, accounting, business administration or another related field, and three year of college financial aid experience; or an equivalent combination of training and experience.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and to stand for long periods; and lift up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.
WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work under typical office conditions subject to frequent public contact and interruption; and intermittent exposure to individuals acting in a disagreeable fashion.
The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.
Assessment Process
Only the most qualified applicants will be invited to interview for the assignment.
To apply, visit https://www.schooljobs.com/careers/scccd/jobs/3792064/temporary-financial-aid-analyst jeid-905a848a0fec844fb33e3f93ad9fa9ba
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