Senior Administrative Assistant - Human Resources

Senior Administrative Assistant - Human Resources

Southeast Missouri State University


Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202200402

Location: Cape Girardeau, MO

Department: Human Resources

Closing:

Position Summary

SENIOR ADMINISTRATIVE ASSISTANT

Human Resources

Full Time

Primary Responsibilities

Provides comprehensive administrative support to the Director of Human Resources, including scheduling and managing appointments and screening correspondence

Supervises department front desk customer service function, including student staffing

Greets department visitors, callers, and guests in a professional manner while providing basic human resources customer service to customers

Ensures both legal and procedural compliance in coordinating and processing requests for Family and Medical Leave Act (FMLA) benefits and other leave requests

Processes all electronic and paper employment verifications

Coordinates department file storage, copier/printer maintenance, document scanning, shredding, and scheduling of meetings and rooms

Monitors and reconciles multiple department budgets, including tracking and forecasting of expenditures, processing of department purchase orders and invoices for payment as well as department supply orders

Updates and maintains department website

Manages electronic recordkeeping, email and communications

Manages hardware, software and supplies inventory for the department

Provides department administrative support as needed and assigned by the Director

Required Qualifications

High school diploma or GED

Demonstrated effective administrative skills, including effective interpersonal, verbal and written communication skills

Ability to handle sensitive and confidential information

Bookkeeping experience or evidence of math skills

Demonstrated ability to work professionally with all levels of the organization

Demonstrated ability to exercise sound judgment and handle situations with sensitivity, tact and in a confidential manner

Previous experience indicates a high degree of accuracy and attention to detail

Evidence of proficiency in the use of Microsoft Office Word, Excel and Access

Excellent organizational and time management skills

Ability to work independently with minimal supervision

Ability to handle multiple tasks with frequent interruptions

Demonstrated experience and understanding of customer service

Demonstrated commitment to a diverse work environment, including working with multi-cultural populations and an understanding of, and sensitivity to, issues affecting women and minorities

Required Information & Deadline

Application Deadline: To ensure full consideration, application materials must be received by November 18, 2022. The position is available immediately and will remain open until filled.

To Apply: Submit the following items online by clicking on the APPLY button at the top of the page:

Letter of interest addressing all position qualifications

Current Resume

Names and contact information of three professional references may be asked for at a later date

To apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/3792216/senior-administrative-assistant-human-resources





Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.


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