Position Details

Position Information

Posting date

11/03/2022

Closing date

Open Until Filled

Yes

Position Number

1125534

Position Title

Program Assistant

Department this Position Reports to

Residential Life

Hiring Range Minimum

$18.00/hr

Hiring Range Maximum

$22.30/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH
Shared House Center

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

The Program Assistant serves as a member of a specific House Leadership Team for the House communities at Dartmouth to provide comprehensive program support to the House including planning, promotion, management, and assessment of House events and activities. In the House Center, the Program Assistant provides a welcoming atmosphere and manages day-to-day logistics.

This is an onsite position, located in one of the shared House Centers.

Description

One of the core goals of the House system is to provide more continuity in the residential experience.
About the House System | Office of Residential Life (dartmouth.edu)

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

· 2 years of administrative experience, with autonomy.
· Demonstrated commitment to personal and departmental integrity, creativity, collaboration, initiative, multicultural education, and professionalism.
· Strong organizational, event management and problem-solving skills.
· Proficiency with the Microsoft Suite, Google tools, and with social media.
· Excellent communication, collaboration, listening and interpersonal skills.
· Ability to exercise discretion and maintain confidentiality.
· Ability to balance competing demands under pressure.
· Ability to work in an open and dynamic office environment with frequent interruptions and shared workspace.
· Ability to attend night and weekend events on occasion, and to adapt personal and professional schedule to the College’s year-round calendar.
· Demonstrated ability to foster positive and productive relationships with all campus constituencies, including institutional leaders, faculty, staff, students, and parents and families.
· Demonstrated cultural competence; commitment to diversity and proven effectiveness in serving the needs of a diverse undergraduate student population.

Preferred Qualifications

· Experience in Higher Education preferred.
· Prior experience working/supervising students preferred.

Department Contact for Cover Letter and Title

Abi France-Kelly, Assistant Dean & Director of Residential Education

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/65436

Key Accountabilities

Description

House Communities Program Support – 85%

• In consultation with the House Professors and Assistant Directors of Residential Education and others, plans and develops programs furthering the House mission and goals.
• With minimal supervision, coordinates event schedules and all logistical details for event management as assigned.
• Updates email lists of House members, House residents, and affiliated faculty and staff, House alumni, and others who are interested in hearing about House events.
• Drafts and edits related correspondence, newsletters, and reports for the House Professors, Assistant Directors, and other members of the House leadership teams.
• Manages office supplies, facilities work orders, etc. for the shared House Center.
• Ensures timely submission of receipts, reimbursements, invoices and other transactions, and assists House Leadership in budget management.
• May hire, train and supervise student(s) to support House programs. House Communities and House Center.

Percentage Of Time

85

Description

House Communities Collaboration – 15%

• Serves as liaison to other campus centers, programs and departments to coordinate event scheduling and activities.
• Collaborates with leadership teams and students from other Houses to facilitate activities and events, and to ensure consistent approaches in the House Communities across campus.
• Maintains House program websites, Google (or similar) program calendar, and social media sites or other online marketing tools for the Houses, and for publicity and outreach purposes.
• Contributes to continuous program and event assessment by preparing student surveys and, in coordination with the House Professors and Assistant Directors, collecting and maintaining records of student attendance at all programs related to the Houses.
• Researches and prepares presentation information on House guests and activities.
• Represents the Houses effectively to affiliated House students, alumni, faculty, and staff, and to other campus community members and prospective students. Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Percentage Of Time

15

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
   • Handshake
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Additional Document #1
2. Additional Document #2