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Digitization Manager

Job Details

Job Summary

The Digitization Manager will work under the direct supervision of the Director of Collections and work closely with HUH’s IT team and curatorial staff.

Auto req ID


Job Code

390057 Museum Manager

Department Office Location

USA - MA - Cambridge

Business Title

Digitization Manager



Salary Grade


Time Status



00 - Non Union, Exempt or Temporary

Basic Qualifications

Master’s degree in Biology, Museum Studies, Anthropology, or related field; 5+ years of related experience. Education may count towards experience.

Additional Qualifications and Skills

Advanced degree preferred. Knowledge of biodiversity informatics, digital resource management, specimen digitization, databasing, and georeferencing in natural history museums, Extensive knowledge and experience in biodiversity data science, standards (e.g., Darwin Core), digitization best practices, specimen imaging, image processing and submission, access and use of SQL databases, comprehensive management and quality control for images, occurrence data, workflows, interfaces, and publishing occurrence data. Strong and outgoing interpersonal communication skills with the ability to lead a team. Excellent verbal and written communication, incl. writing technical reports. Proficiency with computer software (e.g., Word, Excel, Photoshop). Good judgment, analytical thought, attention to detail, creative, high level of organization, and innovation in solving problems that occur day to day.

Additional Information

In order to be considered for this position, a cover letter and resume must be submitted.

***All formal written offers will be made by FAS HR.

We are unable to provide visa sponsorship for this position.

The Harvard University Herbaria (HUH) include six collections and more than five million specimens of algae, bryophytes, fungi, and vascular plants. Together they form one of the largest university herbarium collections in the world and the fourth largest herbarium in the United States. With their state-of-the-art research laboratories and world-class libraries, the HUH has been a centerpiece of biodiversity science since the early 1800s.


Harvard University Herbaria (HUH)

Pre-Employment Screening

Criminal, Education, Identity


Monday - Friday, 35 hours per week

Job Function


Position Description

The Digitization Manager will be responsible for supervision and training of digitization staff and manage all regular project operations of the digitization such as organizing and coordinating of the project workflows, ensuring that digitization protocols are in place and met, and aggregating and making accessible online specimen metadata. The Digitization Manager will provide data quality control, analytics of data, and coordinate and deliver progress reports. The Digitization Manager will work closely with partner institutions from collaborating herbaria, serve as a liaison to iDigBio in digitization activities, and participate in regular meetings and workshops. This position will also involve databasing that includes full data capture, minimal data capture or skeletal data capture, relevant to the task at hand. This role will image specimens using a variety of equipment and software. The Digitization Manager will also add georeference data of specimens and update specimen records in database. General curatorial tasks will include sorting and filing specimens as well as minor repairs to ensure that the Herbaria collections are curated and cared for properly.


Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Work Format



 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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