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Executive Assistant

Employer
Northeastern University
Location
Massachusetts, United States
Salary
Salary Not specified
Posted Date
Nov 4, 2022

View more

Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Executive Assistant

About the Opportunity

This position provides executive level support for David Luzzi in his roles of Senior Vice Provost for Research (SVPR) and Senior Advisor to the President (SATP). This individual will be responsible for managing the SVPR/SATP's administrative needs to ensure that his time is effectively allocated and that he has the information/materials needed to advance the priorities of the university programs and assets for which he is responsible. Complex calendar management to accommodate shifting priorities, travel, and expense reporting are key components of this position.

The successful EA will thrive in a very fast-paced environment, where assignments include interacting with high-level internal and external stakeholders. This position requires excellent organizational skills, proactive planning, customer service focus, and the ability to respond with flexibility to a wide variety of multiple and shifting priorities.

The role reports to the Senior Director, Administration, Finance, & Research Campuses Planning and will be coordinating with the Strategic Projects Manager daily to create a seamless support team for the SVPR/SATP. This position will be primarily on the Burlington ICBM campus with occasional time spent on Northeastern's Boston Campus as needed. In addition to these locations, some travel may be required for events/meetings where the SVPR has a major role and admin support is needed.

Job Responsibilities
  • Provide high-level administrative support for the SVPR /SATP.
  • Maintain a complex executive calendar
  • Organize and prepare for meetings
  • Coordinate domestic and international travel as needed,
  • Prepare and track expense reports
  • Regularly handle confidential material and information and exercise discretion in doing so
  • Perform other duties as required to ensure the smooth operation and responsiveness of the SVPR/SATP offices.


Qualifications
  • 5+ years' experience in higher education supporting a Dean, Vice Provost, or Vice President level executive; or in business supporting a Director, Vice President, or similar high-level executive
  • Bachelor's degree required; masters preferred
  • Excellent verbal and written communication skills needed with ability to interact with tact and diplomacy amongst a wide variety of stakeholders both internal and external to the university
  • Must be a self-motivated worker who can anticipate problems and demonstrate significant independent judgement in resolving them
  • Must be able to take initiative and follow through on tasks independently.
  • Must have high standards of professional conduct, a demonstrated record of dependability, and a strong work ethic
  • Experience and comfort handling confidential and proprietary information.
  • Must be detail-oriented with a high level of attention to accuracy and completeness and superior time management capabilities.
  • Must have excellent Microsoft Office including word, excel, PowerPoint, and TEAMS as well as the ability to learn new software and web-based programs
  • Ability to travel as needed


Position Type

General Administration

Additional Information

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.


To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Burlington-MA/Executive-Assistant_R110507



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