Program Coordinator, Student Affairs

Position Details

Position Information

Posting date

11/03/2022

Closing date

Open Until Filled

Yes

Position Number

0183200

Position Title

Program Coordinator, Student Affairs

Department this Position Reports to

Student Affairs

Hiring Range Minimum

$58,600

Hiring Range Maximum

$62,000

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH
102 Parkhurst Hall

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

The Program Coordinator is a Project Manager/Administrative Coordinator supporting all aspects of the Dean of the College/Student Affairs Central Office. With minimal supervision, the Program Coordinator provides fiscal, human resources, advancement, and administrative project support, builds and maintains strong relationships with key stakeholders, plans and implements events, manages complex scheduling and meeting preparation needs, prepares reporting materials, and provides administrative support for other functions and priorities, as necessary.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Five years of relevant executive support and project management experience in a fast-paced, highly demanding, and complex organization
• Demonstrated proficiency with MS Office, including Outlook, Word, Advanced Excel, and PowerPoint.
• Excellent administrative, project management, event planning, and organizational skills
• Exceptional communication and interpersonal skills.
• Accurate attention to detail.
• High degree of flexibility, including the ability to work occasional nights and weekends as needed.
• Ability to work both independently and as a team member.
• High degree of integrity, professionalism, discretion, and tact.
• Ability to obtain and maintain Dartmouth driver certification.
• Ability to anticipate collaborative needs of a diverse organizational structure.

Preferred Qualifications

• Demonstrated proficiency with Dartmouth’s fiscal, advancement, and information management systems, including Oracle, OnBase, and Advance preferred.
• Previous experience in higher education organization preferred.

Department Contact for Cover Letter and Title

Marianne Thomson, Associate Dean of Student Affairs

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/65645

Key Accountabilities

Description

Fiscal & Human Resources Projects–

• Works independently and with the Director of Fiscal Management & Human Resources, providing fiscal and human resources transactional support, project management, reporting and analysis support.
• Manages projects assigned by the Director.
• Drafts and revises position descriptions and validates budget funding for posting, reclassifying, and equity review actions within the DORR Human Resources system; then prepares associated entries to the Personnel Action system.
• Reviews transactions, submits reimbursements, and is a source of information on Dartmouth policies and compliance.
• Researches, evaluates, and reports budget to actual activity to department leaders using the IRA financial reporting system and MS-Excel.
• Provides budget guidance and advice to department leaders when and where necessary.

Percentage Of Time

40

Description

Advancement Projects–
Works independently and with the Associate Dean of Student Affairs, manages projects as assigned, provides reporting and stewardship support, including gift and endowment activity reporting and draft correspondence.

Percentage Of Time

40

Description

Dean of the College Administration-

• Works independently and with the Dean of the College’s Executive Assistant to ensure smooth operation of the Dean of the College central office and shared projects.
• Plans, manages and evaluates meeting and event requirements and logistics, including forums and ceremonies, hosted by the Dean of the College and/or divisional management team.
• Manages projects assigned by the Dean and provides admin support as necessary.
• Reserves necessary event space, negotiates with the appropriate vendors, and manages the meeting or event.

Percentage Of Time

20

-

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Demonstrated cultural competence and proven effectiveness in serving the needs of a diverse community and undergraduate student population.

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Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
   • Handshake
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents