Program Manager for Faculty Affairs

Salary for Announcement

The salary range for this position is $54,900 – 68,600. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, education, experience, specialty and training.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. MSU Denver offers a full benefits package.

Posting Details

Posting Number

A02362

Position Title

Program Manager for Faculty Affairs

Position Number

E01132

Pay Grade

17

Employee Category

Professional staff

Department

VP Academic Affairs Provost

EClass Code

Full Time Professional Staff

Position Summary

The Program Manager for Faculty Affairs reports directly to the AVP for Faculty Affairs and assists in providing customer service and assisting staff and faculty of the University in providing a culture of excellence to our students.

Duties/Responsibilities

Faculty Milestone Tracking and Data Management (50%)

• Track all full-time faculty information and milestones such as hiring, reappointment, tenure, promotion, sabbaticals, and terminations in accordance with university and Board of Trustees’ policies
• Coordinate with Human Resources, Business Intelligence, Academic Affairs fiscals, and school and department staff in order to provide consistent and accurate data regarding faculty
• Prepare, process, and distribute paperwork for Retention, Tenure, and Promotion and Post-Tenure Review letters, and other documents regarding the faculty review and appointment processes
• Ensure that faculty portfolios in Digital Measures are appropriately tracked and secured
• Research, analyze, and compile data for reports on faculty milestones, grievances, position posting, hiring, leave without pay, or any other faculty-related events, as needed, including creating timely, accurate reports
• Design and maintain databases through synthesis of internal data
• Generate data for faculty and emeritus sections of the online Catalog
• Report faculty demographic data to the Office of Diversity, Equity and Inclusion on a bi-annual basis;
• Maintain list of all University-level committee memberships
• Maintain up-to-date knowledge of the Faculty Employment Handbook

Academic Affairs (30%)

• Support the AVP for Faculty Affairs and Director of Faculty Affairs by managing calendars, scheduling meetings, and correspondence
• Organize and assist AVP for Faculty Affairs and Director of Faculty Affairs with Faculty Workshops for portfolio preparation, new chairs, etc.
• Organize President, Provost, and Department Chair annual meeting
• Annually revise, generate, and distribute guideline manuals on various faculty-related topics
• Provide ad-hoc administrative support to Faculty Affairs-related task forces and committees
• Conduct research on policy issues
• Provide support to the Executive Assistant to the Provost for Board of Trustees RTP materials

Administrative (10%)

• Generate and maintain the university Procedural Calendar ensuring that deadlines are both realistic and consistent with university and Board of Trustees policies
• Prepare and -post Chairs Report and Deans, Chairs, and Staff Report on Faculty Affairs website
• Ongoing professional development, as appropriate
• Scan and index historical files
• Maintenance of Faculty Affairs website
• Back up support for the front desk, when necessary

Other duties as assigned (10%)

Required Qualifications

• Bachelor’s degree or an equivalent combination of education and experience (two years of experience equal one year of education)
• Experience in an administrative support role
• Proficient with Microsoft Office 365, specifically Outlook, SharePoint, and Teams

Preferred Qualifications

• Experience working at an institution of higher education as staff.
• Experience with Microsoft Access or equivalent database design and implementation
• Experience in an administrative support role in the office of a C-Suite level executive.
• Experience creating, editing, and proofreading manuals and other complex documents
• Knowledge of state and federal regulations regarding confidentiality ( FERPA, HIPAA, GAAP, etc)
• Experience using Watermark or similar program.
• Experience using WordPress or similar program.

Work Hours

8:00am – 5:00pm, some evening hours

Some remote work is negotiable.

Posting date

11/03/2022

Closing date

Closing Instructions

Open Until Filled

To ensure full consideration, applications must be received by 11:59pm (MT)

11/17/2022

Special Instructions to Applicants

Please see Special Instructions for more details.
IMPORTANT : In order to be considered as an applicant you must apply via the online application system, http://www.msudenverjobs.com.

References refers to a list of three professional references and their contact information.

Official transcripts will be required of the candidate selected for hire.

Talent Team Representative

Amy Hamik

Talent Team Representative E-mail

hamika@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

MSU Denver is committed to creating and fostering a work environment and culture of belonging; we are proud of the work our employee affinity groups contribute to our culture. For more information on our employee affinity groups please visit this link .