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Course & Program Administrator

Princeton University
New Jersey, United States
Salary Not specified
Posted Date
Nov 4, 2022
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Course & Program Administrator


Job ID: 2022-15874
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University


The Department of Computer Science, a large academic/research department, seeks a highly competent and efficient individual to support:

  • COS 217 course administration - This course currently enrolls over 200 students and growth is expected. The course teaches programming skills for systems building and introduces ARM assembly language and machine learning.
  • COS 226 administration - This course enrolls over 200 students with expected growth. The course surveys the most important algorithms and data structures in use on computers today.
  • COS 240 administration – This course enrolls over 100 students and is an introduction to mathematical topics relevant to computer science.
  • Diversity & Inclusion initiatives – The Computer Science department sends 30 – 40 students to the annual Grace Hopper celebration which supports women and non-binary people in technology. This event supports the department’s and SEAS’ Diversity and Inclusion goals. In addition, this position may support other diversity initiatives within the department.
  • Undergraduate Program support – General support to the undergraduate team.

The Course & Program Administrator must be highly organized and comfortable collaborating with faculty, lecturers, graduate students, and administrators from across the University; in addition to supporting students.


Course administration for COS 217, COS 226 and COS 240

For each course:

  • Assign graduate Assistant in Instruction and faculty preceptors to precept course sections
  • Manage student enrollment, including helping students switch precept sections
  • Manage course Canvas site
  • Monitor the ED Discussions Q&A platform (threaded discussion tool) to answer students’ administrative questions
  • Track student course participation, including attendance, extensions on assignments, and missing or late assignments
  • Alert faculty to students who may require Academic Early Alerts (AEA)
  • Manage student accommodations from the Office of Disability Services
  • Assist course faculty with limited exam grading tasks, such as printing and scanning exams, and checking student honor codes
  • Schedule additional rooms needed for the course (i.e. extra exam rooms, accommodations rooms, makeup exams)
  • Manage virtual makeup precepts for students who are isolated due to COVID-19 or otherwise unable to attend precepts in person
  • Calculate and post midterm and final grades
  • Attend senior staff meetings
  • Support course instructors and preceptors as requested
Diversity & Inclusion Initiatives

Grace Hopper conference administration:

  • Coordinate and manage all aspects of 30 - 40 students’ travel and participation
  • Work with Undergraduate Program Manager and Undergraduate Administrator on application and selection process
  • Manage conference registration and payment for student attendees
  • Communicate announcements and reminders to students and respond to questions and concerns regarding the event.
  • Schedule a Grace Hopper luncheon for all participants and women on the COS faculty.
  • Coordinate with the ECE department regarding travel.
  • Prepare data on conference attendance to share with the Program Manager, SEAS Diversity, and Department Manager.
  • Create post-conference survey and review results with Undergraduate Program Manager and Undergraduate Administrator
Additional duties:

  • Support diversity & inclusion programming/initiatives, as requested

Undergraduate Program Support

  • Collaborate with the undergraduate team in the Computer Science department
  • Participate and support undergraduate events including Academic Expo, Advising Fair, Senior Dinner, Class Day, Open Houses
  • Support the Independent Work Administrator as requested (for example, assisting with student enrollment, reserving classrooms, and organizing meetings)
  • Support the undergraduate team as requested


Essential Qualifications

  • Associates degree
  • Less than 1 year of related work experience
  • Excellent organizational skills
  • Excellent written and oral communication
  • Experience with Microsoft Office Suite and ability to quickly pick up new technology and systems
  • Strong interpersonal skills required
  • Ability to work with a diverse group of people
  • Patience with students
  • Prior experience in an academic setting
  • Must possess the ability to work independently and manage daily interactions with faculty, students, and staff with minimal direction
  • Comfortable working in a fast-paced environment

Preferred Qualifications

  • Bachelor’s degree
  • Knowledge of Princeton University systems

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS


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