Open Until Filled
Executive Assistant to the Executive Director
Department this Position Reports to
Hiring Range Minimum
Hiring Range Maximum
Not an SEIU Position
Regular Full Time
Scheduled Months per Year
Scheduled Hours per Week
Normal office hours with occasional nights or weekend support for
events. This position offers a hybrid work schedule, however,
candidate needs to be within commuting distance to the
Location of Position
Hanover, NH 03755
Wilson Hall, East Wheelock Street,
Remote Work Eligibility?
Is this a term position?
If yes, length of term in months.
Is this a grant funded position?
Reporting directly to the Howard Gilman ’44 Executive Director, the
Executive Assistant to the Executive Director
provides high-level administrative and strategic planning support.
Required to work independently on projects while handling a wide
variety of activities and confidential matters with discretion.
Manages the Director’s Office in any capacity.
As strongly as we believe in the power of the arts to transform
lives, we at the Hop commit to working against the inequalities
that exist within our arts community and in our larger community.
We remain steadfast in our determination to continue to work
together for the betterment of all by directing our efforts and
privilege toward justice and equality.
Required Qualifications - Education and Yrs Exp
Required Qualifications - Skills, Knowledge and
-2-4 years of experience supporting a high-level executive.
-Excellent interpersonal skills and ability to deal articulately
with a diverse range of people.
-Strong organizational skills and ability to balance priorities and
-Initiative, sound judgment and ability to work
-Strong writing, detail editing and proofreading skills.
-Technologically savvy in the use of computers, applications,
databases, tablets and smartphones.
-Availability and willingness to work occasional weekend and
-Adept at handling confidential information with excellent judgment
-Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint
and Teams), Adobe Acrobat, Zoom and cloud-based applications.
-Flexible, creative, self-motivated and willing to work extended
hours on occasion.
-Keen interest in the arts strongly preferred.
-Student staff supervision experience preferred.
Department Contact for Cover Letter and Title
Mary Lou Aleskie, Howard Gilman '44 Executive Director
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action
employer with a strong commitment to diversity and inclusion. We
prohibit discrimination on the basis of race, color, religion, sex,
age, national origin, sexual orientation, gender identity or
expression, disability, veteran status, marital status, or any
other legally protected status. Applications by members of all
underrepresented groups are encouraged.
Employment in this position is contingent upon consent to and
successful completion of a pre-employment background check, which
may include a criminal background check, reference checks,
verification of work history, and verification of any required
academic credentials, licenses, and/or certifications, with results
acceptable to Dartmouth College. A criminal conviction will not
automatically disqualify an applicant from employment. Background
check information will be used in a confidential,
non-discriminatory manner consistent with state and federal
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or
remotely, are required to be up to date with vaccination against
COVID -19 (or to have received an approved exemption from
vaccination through the Office of Institutional Diversity and
Equity). Please visit https://dartgo.org/vaxpolicy
for details. Compliance with this requirement is a condition of
employment. Failure to meet this condition of employment within the
first 30 days may result in Dartmouth in its sole discretion ending
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of
tobacco-based products (including smokeless tobacco) are prohibited
in all facilities, grounds, vehicles or other areas owned, operated
or occupied by Dartmouth College with no exceptions. For details,
please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Management of the Director’s Office
The Executive Assistant to the Executive Director manages the
day-to-day operations of the Director’s office with oversight of
the Director’s schedule and is the first line of communication for
all internal and external stakeholders. This role supports meeting
and event organizing including logistics, communication,
preparation and distribution of relevant documents as well as
notetaking and meeting follow up. Works closely with the Executive
Director, the Senior Donor Relations Officer and the College Travel
Office to organize business and development travel including
detailed itineraries and all expense reconciliation. Plans and
executes travel arrangements on behalf of guests of the Director
and may organize special events as part of the Director’s Office.
Provides a bridge for smooth communication between the Executive
Director and internal departments, demonstrating leadership to
maintain credibility, trust and support with senior management
staff. Provides technical support for the Director or arranges for
special tech support, including upgrades for software applications,
coordination of computers within the Director’s Office and
recommendations for changes in technical options. Manages and
supervises the student assistants, including training in data entry
and general office duties.
Percentage Of Time
The Executive Assistant coordinates and writes internal and
external communication as it relates to relationships with
individual members of the Hopkins Center Board of Advisors,
members, major donors, College leadership, artists, consultants,
staff and other key stakeholders serving as a resource in their
interaction with the Executive Director. May research, prioritize
and follow up on matters identified by and/or addressed to the
Executive Director making a recommended course of action, referral
or response. Assists the Director’s Office in the tracking and
maintenance of any submitted materials such as memos, slide decks
and other types of presentations. Proofreads typed materials to
ensure accuracy of format, punctuation and spelling and for overall
Percentage Of Time
Demonstrates a commitment to diversity, inclusion, and cultural
awareness through actions, interactions, and communications with
Performs other duties as assigned
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- American Library Association
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Internal Employee Referral
- Higher Ed Jobs
- Inside Higher Ed Jobs
- National Black MBA Association
- Recruit Military
- Valley News
- Other (Please specify below)
- If you answered 'Other' to the above question, please specify
(Open Ended Question)
- Cover Letter
- Curriculum Vitae
- Writing Portfolio
- Additional Document #1
- Additional Document #2
- Applicant provides URL for HM to review
- Media Portfolio
- Pictures/Photos in support of application