ADMINISTRATIVE ASSISTANT

Salary:

Minimum $28.85 HOURLY
Depending on Qualifications
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf

Job Summary:

The Office of Compliance promotes ethical conduct and compliance with applicable laws, regulations and policies at UW-Madison. Our office provides program oversight for the Americans with Disabilities Act (ADA), Health Insurance Portability and Accountability Act (HIPAA Privacy), Title IX of the Education Amendments, the Wisconsin Public Records Law, and for providing fair and impartial protected class discrimination complaint investigations. We believe compliance is a shared responsibility, with every member of the university community understanding those responsibilities and being accountable for their actions.

Learn more about us at compliance.wisc.edu

This position provides day-to-day administrative and operational support to the Office of Compliance.

Responsibilities:

Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 15% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 15% Prepares and audits complex records, edits documents, and reviews work done by others
• 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 5% Maintains and update office and Accessibility@UW websites
• 15% Supports unit online and in-person training

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
H.S. Diploma

Preferred
Associate's Degree

Qualifications:

At least 1 year of experience in an administrative support role is required.

Successful candidates will have the following:

1. Knowledge of general office practices and procedures.
2. Ability to exercise independent judgment in complex and new situations
3. Adaptability to changing needs and independent problem-solving when issues arise.
4. Ability to work as part of a team.
5. Demonstrated strong work ethic, attention to detail, patience and positive attitude.
6. Ability to quickly learn office and campus processes and consistently and accurately perform
general duties with minimal supervision.
7. Willingness to take initiative to identify and improve processes and procedures.
8. Excellent interpersonal and human relationship skills, including exceptional customer service skills. Ability to use tact, courtesy and discretion in dealing with a variety of individuals.
9. Skilled at managing multiple tasks/responsibilities and meeting strict deadlines in a busy office
setting with numerous interruptions.
10. Production of accurate and detail-oriented work product for compliance activities.
11. Expertise in a variety of computer programs including MS Office Suite (Outlook email and
calendar, Word, Excel, PowerPoint, etc.), Wordpress, Adobe Acrobat, spreadsheets and databases.

We encourage you to apply even if you don't have all of the qualifications listed above.

Work Schedule:

Standard UW business hours are 7:45am-4:30pm; some flexibility.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable


How to Apply:

Please click the "" button above to create (or update) a UW-Madison Jobs profile. You will be asked to upload a cover letter and resume highlighting your experience and skills as they relate to the listed qualifications for this position.

Candidates who advance to the finalist round will be asked to submit 3 professional references.

Contact:

Kory Breuer
kory.breuer@wisc.edu
608-264-3551
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant III(AD003)

Department(s):

A026780-GENERAL SERVICES/OFFICE OF LEGAL SERVICES/COMPLIANCE

Employment Class:

University Staff-Ongoing

Job Number:

269940-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Nov 2 2022 Central Daylight Time
Applications Close: Dec 4 2022 11:55 PM Central Standard Time