Director of Administration and Operations

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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

WORKING AT NCVLI

Founded in 2000, the National Crime Victim Law Institute (NCVLI) is a 501(c)(3) nonprofit educational and legal institute located at Lewis & Clark Law School in downtown Portland offices. NCVLI’s mission is to actively promote victims’ voices and rights in the justice system through crime victim centered legal advocacy, education, and resource sharing. NCVLI promotes crime victims’ rights in criminal, civil, military, and administrative justice systems nationwide through litigation (in the form of amicus curiae, occasional direct representation, and legal technical assistance); education through publications and trainings (both in-person and technology-assisted); and public policy development. For more information about NCVLI, visit the website: www.ncvli.org .

NCVLI and Lewis & Clark College are committed to achieving a diverse workforce. Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be someone who may not meet all the specified qualifications. We encourage candidates from diverse backgrounds who meet the basic requirements of the position to apply.

NCVLI operates in partnership with Lewis & Clark Law School. Lewis & Clark follows CDC and state OSHA guidelines for employee safety. As such, we are requiring employees and students to provide proof of COVID-19 vaccination. In light of the global pandemic NCVLI staff are currently working hybrid – both in our downtown Portland office and remote.

JOB PURPOSE

NCVLI seeks an experienced, knowledgeable, and compassionate Director of Administration and Operations. This position is responsible for the day-to-day operational, administrative, and financial management of NCVLI. In performing these duties, the DAO will work with the Executive Director, Staff Accountant and other leadership to chart NCVLI's future growth as the demand for victims' rights education and advancement continues to increase. The DAO will be a mission-focused, strategic, and process-minded leader.

NCVLI is funded primarily by government grants and contracts, and this is a grant-funded position, the continuation of which is dependent upon the renewal of funding.

APPLICATION REQUIREMENTS

Please submit with your Workday Application the following:

1) Resume

2) Cover Letter
  • Upload your cover letter on the My Experience screen in the resume section on the Workday application site.

  • In your Cover Letter, please make it a point to address the skills and experiences you bring to this role, as outlined above. Specifically, we would appreciate you addressing: (1) How your experience and background have prepared you for a role like this; (2) Why you are interested in this role specifically; (3) Your commitment to NCVLI’s work, mission, and values

3) Diversity Statement
  • Please outline your experiences with diversity, equity, and inclusion.

4) Supplemental Questions
  • Upload your responses to the supplemental questions on the My Experience screen in the resume section on the Workday application site.

  • Provide a detailed example(s) of your experience working with federal, state, or foundation grants.

  • Provide a detailed example(s) of your communication skills in terms of clarifying procedures to staff, vendors, and auditors.

  • Provide a detailed example(s) of a substantial grant project or program that you managed, including any data collection and reporting obligations that were involved.

  • Provide a detailed example(s) of using accounting systems, in conjunction with data and trend analysis tools and techniques to monitor financial operations and performance.

WHAT YOU’LL DO
  • Plan, direct, and coordinate the day-to-day operations of NCVLI to ensure efficiency and contract and grant compliance.
  • Oversee internal human resources components including hiring, training, evaluation and personnel file management.
  • Oversee significant organizational events and public moments, including fundraising and community awareness events as well as the organization's annual fund.
  • Oversee contracts management and works closely and transparently with all external partners including donors, third-party vendors, consultants, and funders.
  • In coordination with the Executive Director, develop business and project plans and oversee execution.
  • In coordination with Staff Accountant and Executive Director, oversee budget development and management, and financial reporting.
  • Ability to honor and work with all identities and individuals, particularly those who are underrepresented in the country and/or at Lewis & Clark College.
  • Other duties as assigned.


MUST HAVES
  • Bachelor’s degree.

  • At least four years of broad financial and operations management experience.

  • Excellent track record in grants management.

  • Experience handling sensitive confidential materials.

  • Experience supervising employees.

  • Outstanding communication and interpersonal skills.

  • Ability to understand and translate accounting concepts to - and to effectively collaborate with - programmatic and fundraising colleagues who do not necessarily have finance backgrounds.

  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors.

  • Experience working with or in diverse communities.

  • Demonstrated ability to work as part of a team to advance organizational mission and voice and to perform a variety of duties as needed in organization.

  • Dedication to the mission of NCVLI.

NICE TO HAVES
  • JD or MBA.

  • Experience in team/group development and process and program evaluation.

  • Experience working in the nonprofit sector.

  • Bi-Lingual.

WORK SCHEDULE
  • Full-Time, 37.5 hours per week

  • Benefits Eligible: Yes (Medical, Dental, Vision, 401K, paid leave, holiday, vacation)

PAY RATE
  • $75,000 - $85,000 annually DOE

PHYSICAL REQUIRMENTS
  • The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions.

  • Bending, standing, sitting, grasping/gripping, pinching/squeezing, reaching, pushing/pulling, repetitive hand movement (e.g., typing), seeing, talking, hearing.

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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