Assistant Business Manager

Assistant Business Manager
Harold Washington College

The Harold Washington Business Department is dedicated to serving the Chicago business community by building job related skills commensurate with student and employer occupational needs and opportunities. Our mission is to provide educational opportunities and instruction that bridge the gap between education and career goals and prepare adults to be successful employees, entrepreneurs and individuals. HWC is currently seeking a full-time Assistant Business Manager t o assist in directing and managing its day-to-day operations including the proper accounting and reporting of student receivables and other revenue; the management of grant and operating budgets; the approval and processing of purchasing transactions, and the reporting of financial transactions and expenditures. If you are interested in working in a fast-paced environment and enjoy working in support of students, consider joining our team.

ESSENTIAL DUTIES

• Supervises and monitors work activities of College Bursar Assistants engaged in providing customer service and assisting students with account inquiries including tuition and fee payments, payment plans, status of student accounts, and related inquiries.
  
• Provides guidance and support to staff in reviewing student accounts and explaining transactions, tuition debt, and registration holds to students. Works directly with staff and students to resolve complex issues.
  
• Oversees staff in researching and analyzing student accounts with registration holds to identify discrepancies and validate accuracy of account information. Makes determination and approves removing holds on student accounts.
  
• Oversees the processing of tuition and book vouchers for third-party billings. Ensures student accounts in Campus Solutions CS9) reflect voucher status, that payments are posted to student accounts, and that information requested by third-party vendors is provided.
  
• Oversees cashiering operations, ensuring proper procedures are followed in the receipt of cash and checks for tuition and fee payments; the issuance of receipts; and the posting of payments to student accounts using PeopleSoft Financials.
  
• Monitors and ensures cashiers balance out cash drawers. Reviews and verifies accuracy of reconciliation reports balancing revenue receipts with student accounts. Coordinates weekly cash pick up with armored guard /security vendor.
  
• Supervises staff providing training and assistance to department staff responsible for preparing purchase requisitions for goods and services. Reviews requisitions for accuracy and completeness and provides approval to generate purchase orders
  
• Oversees the receipt and review of vendor invoices, ensuring procedures are followed in verifying receipt of goods and services, reviewing invoices against requisitions, and forwarding to accounts payable for vendor payment.
  
• Works with staff in resolving vendor issues relating to pricing, disallowed costs, and incomplete orders.
  
• Reviews and approved travel and expense reimbursement requests. Advisescollege personnel on policies and procedures for reimbursement.
  
• Participates in the recruitment, interviewing, hiring, and evaluation of staff. Completes performance evaluations. Administers disciplinary actions as required. Recommends termination of employment when appropriate.
  
• Assists Business Manager in preparing weekly budget status reports informing executive staff of encumbered and expended funds and fund balances. Prepares ad hoc financial reports as requested.
  
• Assists Business Manager in the management of grant and operational budgets, including monitoring fund expenditures, approving budget transfers and reallocations, and ensuring adherence to policies and procedures.
  
• Manages and directs the operations of the Business Office in the absence of the Business Manager. Performs related duties.

QUALIFICATIONS

• A Bachelor’s degree in Business Administration, Finance, Accounting, or a related field from an accredited college or university
  
• Three years of work experience in finance, accounting, or budgeting
  
• Experience working in a business office at a higher education institution desirable
  
• Demonstrated knowledge of PeopleSoft Financials desirable
  
• Demonstrated knowledge of Campus Solutions (CS9) desirable
  
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)

• • Chicago residency is required for all full-time employees within 6 months of hire.
    We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago.

Harold Washington College , located at 30 East Lake Street in Chicago's Loop, is a student-centered institution that empowers all members of its community through accessible and affordable academic advancement, career development and personal enrichment. At HWC, employees contribute to the success of our students while enjoying competitive compensation and outstanding benefits packages. Build your future at City Colleges of Chicago and ensure more students complete their curricula - college-ready, career-ready and prepared to pursue their life’s goals. This is an exciting time in the history of City Colleges of Chicago (CCC), District 508, the largest community college system in Illinois and one of the largest in the nation.