Office Specialist 1

Office Specialist 1

Job no: 530607
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Child Development, Education

Department: Early Childhood CARES
Classification: Office Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $15.59 - $20.62 per hour
FTE: 1.0
Review of Applications Begins

November 14, 2022; position open until filled
Special Instructions to Applicants

To ensure consideration, please upload the following with your online application:

• A current resume
  
• A cover letter describing how your knowledge, skills, and experience align with this position.
  Department Summary
  
  Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants, toddlers, and preschool children in Lane County with developmental delays and disabilities.
  
  Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, community preschool consultation, speech and language therapy, physical therapy, and occupational therapy.
  
  Early Childhood CARES is funded by the Oregon Department of Education with state and federal funds and is one of nine programs delivering EI/ECSE services across the state.
  Position Summary
  
  The Office Specialist 1 (OS1) position provides administrative support to the Early Childhood CARES program. This position maintains the client record system for the department. Duties include data entry, filing, copying, faxing, scanning, and archiving educational records. This position works with both paper documents and electronic files.
  
  This position is also responsible for client intake duties that include communication with families, physicians, and other agencies, verification of referral information, and sending out appropriate letters and forms. Position responds to requests for information, follows policies, and confidentially safeguards data.
  
  The OS1 performs a wide range of general office support tasks including assembling packets, maintaining forms, monitoring fax machines, and providing backup as needed for other office support positions. This position handles a variety of tasks that require initiative, independent judgment, organization, and the ability to prioritize assignments to meet deadlines.
  
  Must be able to bend and reach high and low shelves to access files and other program materials. Must be able to lift a moderate amount of weight (20-30) pounds.
  
  The Early Childhood CARES Coordinator of Finance & Operations supervises the position.
  Minimum Requirements
  
  
• Completion of courses or training in Office Technology;
  OR
  
• One year of general clerical experience which included typing, word processing, or other generation of documents;
  OR
  
• An equivalent combination of training and experience.
  Professional Competencies
  
  
• Excellent oral and written communication skills.
  
• Strong organizational and time management skills.
  
• High degree of accuracy and attention to detail.
  
• Ability to prioritize tasks by importance and deadline.
  
• Ability to work independently with minimal guidance and as part of a team.
  Preferred Qualifications
  
  
• Proficiency in Microsoft Office and database computer applications.
  
• Electronic record-keeping experience.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/530607/office-specialist-1
  
  
  
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