Officer of Administration
Administrative/Office Support, Business
Office of the President
Appointment Type and Duration:
Starting at $58,000 per year, commensurate
Application Review Begins
November 14, 2022, open until filled
Special Instructions to Applicants
Complete applications must include:
1. A current resume
2. A cover letter indicating how you meet the minimum
3. Three professional references. We'll notify you before
contacting references at the finalist stage.
The Office of the President is interested in finding the best
candidate for the job and that candidate may be one who comes from
a less traditional background. We encourage you to apply even if
you don't think you meet everyone one of our preferred
qualifications - use your application to let us know what excites
you about this role and what transferrable skills or other
qualities you would bring.
The University of Oregon is a comprehensive public research
university committed to exceptional teaching, discovery, and
service. We work at a human scale to generate big ideas. As a
community of scholars, we help individuals question critically,
think logically, reason effectively, communicate clearly, act
creatively, and live ethically. The President's Office supports the
executive leadership of the University of Oregon.
In this position, you will be a crucial part of a professional team
responsible for the effective and efficient operations of the
President's office, carrying out the mission of the university and
the strategic priorities of the President. The EAs in our office
provide the foundation of an impactful administrative team.
You will represent the Office of the President regularly to a
variety of audiences including visitors, colleagues, students,
faculty, elected officials, donors, and members of the public.
You'll answer calls, welcome guests, and field a wide variety of
questions. It's important that you maintain a deep understanding of
the work of the university and the initiatives of the Office of the
President to represent the office effectively, and you must
understand when to handle issues directly, when to escalate, and to
As a representative of the Office of the President, you'll help
create an inclusive and welcoming environment for our diverse
campus. The University of Oregon values diversity, equity, and
inclusion, and it's expected that every member of the president's
staff demonstrates these values in their day-to-day work.
In this role, you'll provide executive support, including
scheduling and calendar management, administrative projects,
coordinating travel, and processing reimbursements, among other
duties, to three members of the President's team.
- The Assistant Vice President and Advisor to the President on
Sovereignty and Government to Government Relations serves as a
senior advisor to the president on the university's
government-to-government relationships with Oregon's nine federally
recognized tribal governments and to the 43 tribes included in the
Residency by Aboriginal Rights program. By providing high-level
administrative support to the Assistant Vice President, your work
will impact Native American initiatives and organizations across
- The Senate Secretary and Advisor to the President who serves as
the liaison to the University of Oregon Senate. The University
Senate is a part of a shared governance model and expresses the
faculty's will on academic matters through legislation and policy
proposals. Your support for the Senate Secretary will focus on
administrative project support, among other duties.
- The Faculty Athletics Representative (FAR) who acts as a
liaison between academics and athletics to ensure the academic
integrity of the intercollegiate athletics program, promote the
well-being of student-athletes, and support institutional
oversight. Support for the FAR will include travel assistance, as
well as preparation of itineraries and reimbursements, among other
Under the direction of the administrative manager and as part of a
team, you'll also provide direct confidential administrative
assistance to the president as needed and directed, including
scheduling, correspondence, and travel.
While there is room for innovation and creativity in this role,
there is also a lot of support. You'll be part of a team of EAs and
other administrative professionals who can provide guidance,
consultation, and subject-matter expertise; you'll work closely
with other administrative professionals and teams across campus. In
this position, you'll gain insight into the administrative
operation of a large and complex organization - a skill set that
will benefit you for the rest of your career.
This position assists and acts in a confidential capacity; the
ability to handle confidential material appropriately and maintain
an institutional perspective is critical.
This position reports directly to the Administrative Manager and is
eligible for one remote workday per week as determined by staffing
levels and needs.
- Minimum of three years' experience providing administrative or
executive support that includes scheduling and calendar
- Proficiency with all Microsoft Office programs, and direct
experience managing/coordinating a busy calendar using
- Excellent computer and software skills, including all MS Office
programs, in particular Outlook, Word, Excel, and PowerPoint, as
well as Adobe Acrobat.
- Demonstrated high-level organizational skills with the ability
to exercise sound independent judgment, prioritize effectively, and
manage time and stress well in a fast-paced, detail-oriented, and
- Possess excellent oral and written communication skills to
produce correspondence, documents, reports, and presentations using
impeccable grammar and proofreading skills.
- Ability to manage stressful, and often confidential, situations
with tact and diplomacy.
- Models customer service principles (listening, empathy,
patience, respect, responsiveness) and contributes positively to
- Bachelor's degree or an equivalent combination of skills,
education, and experience.
- Higher education experience strongly preferred
- Experience with Microsoft Teams.
- Project management experience coordinating administrative
All offers of employment are contingent upon successful
completion of a background inquiry.
University of Oregon students and employees are required to be
vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/530571/executive-assistant