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Contracts and Grants Specialist

University of Maryland, Baltimore
Maryland, United States
$63,000.00 - $70,000.00
Posted date
Aug 24, 2021

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Employment Type
Full Time
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  The University of Maryland, Baltimore (UMB) Department of Orthopaedics has an opportunity available for a Contracts and Grants Specialist to be responsible for research administration activities for the Musculoskeletal Research Laboratories. The focus of the Musculoskeletal Research Laboratories of the Department of Orthopaedics is on the physiology and pathology of bone and skeletal muscles. Our mission is to conduct groundbreaking research that applies multidisciplinary approaches and integrates the perspective of researchers and clinicians to improve musculoskeletal health and orthopaedic outcomes through pre-clinical and translational research programs. Accordingly, we continue to concentrate on the growth and development of the Department’s research program, including the recruitment of outstanding faculty and staff.   The Contracts and Grants Specialist provides contract and grant preparation review to understand requirements for the application process, prepares guidelines for the submission, and provides the groundwork for the application required documents. The Specialist works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Other responsibilities include reviewing application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information, developing timelines to meet submission deadlines and checklist of required documents, and generating required documents checklist for grant applications.   UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.   UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.   Essential Functions:
  • Acts as point of contact and develops relationships with UMB parties, sponsor, and subcontractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.
  • Navigates the Subcontract process through University systems, and provides groundwork to partners to ensure partnership is in compliance with University standards.
  • Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure.
  • Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances.
  • Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout.
  • Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.
  • Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting.
  • Interprets and applies Federal, State, and sponsors guidelines and requirements.
  • Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy.
  • Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
  • Performs other duties as assigned.
  Qualifications      Education: Bachelor's degree.
Experience: Three (3) years of accounting, budget, contract, grant, or research administration experience.

Other: Financial disclosure reporting required by State of Maryland Ethics Committee.
Related experience may be substituted for education.
  Hiring Range: Approximately $63,000 - $70,000. Final salary is commensurate with education and experience.   UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.
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