Administrative Assistant - Office of the President

Posting Details

Posting Summary

Job Title

Administrative Assistant - Office of the President

Department

Presidents Office

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Pittsburgh Technical College ( PTC ) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to PTC students and employees is essential.

About PTC

Pittsburgh Technical College is a private, non-profit, regionally accredited institution committed to a higher standard of educational excellence focused on academic and professional success. Located on a beautiful 180-acre campus in in Western Pennsylvania, PTC was founded in 1946. PTC awards associate and bachelor’s degrees and certificates within 10 Schools and 30 Programs. PTC offers a college experience that is empowering and culminates in internships and clinical rotations for on-campus, degree-seeking students.

Purpose of Job

Administrative support to the Office of the President and Senior Leadership as delegated. Primary responsibilities require a thorough knowledge of the College’s services and functions. Must possess and maintain the highest level of integrity. Must effectively communicate and collaborate with other members of the President’s staff, maintain confidentiality, emotional intelligence, flexibility, and the ability to multitask and perform duties in high stress situations.

Education Requirements

Bachelor’s degree from accredited college or university or equivalent 5+ years of experience in a fast-paced, non-profit or private sector organization supporting an executive-level individual or team.

Experience Requirements

• Proficient in the use of Microsoft Office 365 and Adobe Acrobat.
• Excellent communication and organizational skills in an executive environment.
• Strong multitasking and collaborative skills, while maintaining business acumen.
• The highest level of professionalism and discretion is required.

Responsibilities

President & CEO Support

• Under the direction and in collaboration with the Executive Assistant ensure efficient operation of the President’s Office
• Manage & maintain the legal filing system with the assistance of Chief Legal Counsel
• Coordinate special event and meeting logistics to include agendas, space acquisition, and catering for various community and stakeholder meetings.
• Prepares agendas and logistics in collaboration with the Office of the President for the Executive and Expanded Cabinets, as well as the college’s Senior Leadership.
• Accountable for the accurate recording of minutes at key meetings and representing the Office of the President as needed.
• Maintain comprehensive calendar and scheduling for the President’s Office, including travel, presentations, meetings, speaking engagements and community events
• Provide on an as needed administrative support for designated cabinet members.
• Work with Human Resources to develop and maintain updated organizational charts.
• Accountable for oversight and management of institutional memberships & subscriptions.
• Takes the lead in assuring the Office of the President has adequate Order office supplies.
• Manages all hospitality correspondences for the Office of the President to include milestone and congratulatory letters and messages.

Board of Trustee and Foundation Board Support

• Assist Executive Assistance in preparing for quarterly Board of Trustees Meetings, inclusive of material communication, minutes and logistics.
• Schedule all Foundation Board meetings, prepare, distribute and archive all Foundation Board Meeting materials as directed, and in collaboration with Foundation leadership handle all meeting logistics.
• Assist in coordinating logistical details for off-site meetings and events as directed.
• Other duties as assigned.

Physical Demands

Pittsburgh Technical College (hereinafter “PTC”) will make reasonable accommodations for qualified applicants and employees with known disabilities if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would result in an undue hardship and/or a direct threat to the health and/or safety of the individual or others.
For additional information regarding PTC’s disability accommodation, please email hr@ptcollege.edu

Other Job Information

PRE - EMPLOYMENT REQUIREMENTS :
Must pass criminal background check prior to starting position.

DIVERSITY, EQUITY & INCLUSION STATEMENT :
PTC is committed to hiring talented and qualified individuals with diverse backgrounds for all positions. PTC believes that the gathering and celebration of unique experiences, qualities, and cultures enriches the workplace. Our mission is to champion a community of diversity, equity, inclusion, and belonging in a spirit of civility.

To learn more about DEI’s mission, vision, and values, Visit the Diversity, Equity, and Inclusion webpage

DISABILITY ACCOMODATION STATEMENT :
Pittsburgh Technical College ( PTC ) is an Equal Employment Opportunity/Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position at PTC, please give us a call at 412-809-5100 or email hr@ptcollege.ed

Work Schedule

Full time – 40 hours. The ability to be flexible as addressing timelines and projects. Overtime is available as required

Starting Pay Rate

Job Category

Staff

Full Time/Part Time

Full Time

Posting Detail Information

Posting Number

S202214

Job Open Date

10/27/2022

Job Close Date

Open Until Filled

Yes

Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Do you have 5+ years of experience supporting a fast-paced organization or an equivalent combination of education and experience?
   
   (Open Ended Question)
   
   
2. What is your minimum salary requirement?
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Letter of Recommendation

Optional Documents

1. Transcripts