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Program Accountant

Dartmouth College
New Hampshire, United States
Salary Not Specified
Posted Date
Oct 28, 2022
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Position Details

Position Information

Posting date


Closing date

Open Until Filled


Position Number


Position Title

Program Accountant

Department this Position Reports to

Department of Medical Education

Hiring Range Minimum


Hiring Range Maximum


SEIU Level

Not an SEIU Position

FLSA Status

Employment Category

Regular Full Time

Scheduled Months per Year


Scheduled Hours per Week



Location of Position

Hanover, NH
Willing to consider hybrid work arrangement. Office is located in Remsen 5.

Remote Work Eligibility?


Is this a term position?


If yes, length of term in months.


Is this a grant funded position?


Position Purpose

To provide financial analysis and oversight for operating and project budgets for Geisel Educational Affairs. Provides timely, collaborative, service-oriented support to program faculty and staff on all financial matters relevant to program implementation. Applies an understanding of the principles and practices of financial and grants management to provide guidance in the accomplishment of financial and administrative activities.


Required Qualifications - Education and Yrs Exp

Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • Strong financial acumen; experience with financial transactions (e.g. AP, AR, contracts) processing.
  • Excellent verbal and written communication and interpersonal skills, with attention to detail and accuracy.
  • Ability to maintain confidentiality and security of sensitive information.
  • Ability to work effectively, independently, and as a member of a team, with willingness to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
  • Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities
  • Proficiency in technological applications (e.g., Microsoft Office suite, Zoom), spreadsheets, and other computer software, with willingness and ability to learn additional computer applications as needed.
  • Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Preferred Qualifications
  • Two to five years of experience in not-for-profit accounting and grants management in an educational setting.
  • Familiarity with Dartmouth accounting systems and procedures.
Department Contact for Cover Letter and Title

Rachael Lugo, Sr Financial Administrator

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions

Quick Link

Key Accountabilities


Financial Administration and Accounting
  • In collaboration with the Director, provides financial administration for Educational Affairs professional degree programs, including the Master of Public Health ( MPH ) program, Undergraduate Medical Education ( UME ) program and the business units (including but not limited to Admissions, Student Affairs, Financial Aid, Registrar, Anatomical Gift Program, Preclinical and Clinical Education) that support the operations of each respective program.
  • With limited guidance, develops, justifies, and administers budgets for operating accounts, gifts, grants, and reserves.
  • Monitors expenses and revenues for accounts, ensuring costs are properly allocated, processing corrections, anticipating fluctuations in funding, and providing regular status updates on actual and projected expenditures.
  • Utilizes financial systems for contracting, budgeting, reconciliation, researching transactions, and analytic reporting.
  • In collaboration with the Director, approves invoices, purchase orders, and contractual agreements.
  • Participates in annual operating budgeting, quarterly projection updates and year-end closing processes, with an ability to anticipate, track and communicate changes throughout the year.
  • Supports investigators, including students, in preparing proposals to funding sources, including development of budgets for proposal submission, ensuring completion of all sponsor and College administrative requirements, and submitting electronic proposal materials.
  • Makes recommendations to faculty, staff, and students to adhere to College and grant funder policies and address funding fluctuations.
  • Ensures compliance with College and granting agency policies, interpreting policies in collaboration with Geisel Medical School and the Office of Sponsored Projects.
  • Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and funding agencies to provide information requested, seek clarification of requirements, and collaborate on financial issues.
Percentage Of Time



Payroll Management
  • Develops, maintains, and monitors personnel funding levels based on the Educational Affairs budget, prepares and processes FTE distributions, maintains projections on personnel support, communicates in advance of potential funding shortfalls, and initiates changes as necessary.
  • Supports the annual process for updating, implementing, and communicating FTE for teaching faculty.
  • In collaboration with the Director, establishes purchase services agreements for affiliated-entity faculty, communicates FTE, ensures the establishment of agreements and billing, and manages ongoing adjustments to agreements.
Percentage Of Time




Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Other (Please specify below)
    • Handshake
  2. If you answered 'Other' to the above question, please specify here

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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