Assistant Director, Alumni Programs (Careers and Lifelong Learning)

Position Summary

Reporting to the Director, Alumni Programs, the responsibilities of the Assistant Director, Alumni Programs (Careers and Lifelong Learning) include developing and delivering programs and resources that establish, strengthen and support career and lifelong learning engagement . The Assistant Director will create annual and long-term engagement strategies for professional development programming and communication and will develop relationships with campus partners to encourage program participation, mentorship and collaboration.

The ideal candidate is a self-starter, displays a positive attitude and professional demeanor, and is able to cultivate meaningful relationships while simultaneously coordinating multiple projects. The candidate must have event planning experience and rigorous attention to detail.

Essential Functions

• Develops and maintains relationships with alumni, faculty, students, staff and vendors
• Recruits faculty and volunteers to facilitate their participation in alumni programs and events
• Develops and implements a range of alumni events, programs and services
• Coordinates operational, marketing and logistical planning of alumni events, activities, outreach efforts and event registration
• Produces reports and analyzes the performance of alumni programs and services
• Maintains calendars on events including arranging meetings, travel, and document preparation
• Performs all other duties as assigned

Additional Functions/Information

• Creates and implements professional development and lifelong learning engagement strategies to deepen the university’s ties to recent alumni and current students
• Grows former and establishes new campus partner relationships
• This position may require travel and the ability to work nights and weekends as needed
• Requires frequent contact with many offices within the University, including all offices within the division and other administrative and academic offices, including those of the President and Provost, as well as with division heads, department chairs, students, faculty and other staff members
• Requires extensive contact with Rice alumni, as well as frequent contact with both internal and external vendors

Required Qualifications

• Bachelor’s Degree
• One year of related professional experience in a nonprofit or higher education environment, which includes experience in one or more of these areas: managing volunteers, relationship cultivation, program management, career development or other related experience
• Skills Required
  • Ability to learn new strategies
  • Written and verbal communication skills
  • Data analysis skills
  • Ability to work well under pressure and manage multiple projects simultaneously
  • Good organizational and time management skills
  • Knowledge of Microsoft Office suite
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Attention to detail and ability to quickly understand and remember details about alumni/donors and projects to which they are assigned

Substitutions

• No substitutions for education or experience allowed

License/Certification Requirements

Must possess (or have the ability to obtain one within 30 days of hire) and maintain a valid Texas driver’s license with no more than three moving violations and/or at fault accidents within the past 36 months, and no convictions or deferred dispositions for Driving While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years.

Preferred Qualifications

• Education and Experience
  • Three or more years of professional experience in one or more of the following:
    • Working in a nonprofit or higher education environment
    • Working in alumni relations or career services
    • Career development
    • Volunteer management
    • Relationship cultivation
    • Using Blackbaud CRM or similar alumni/donor database system
• Skills
  • Strong working knowledge of personal computers in a Windows/PC environment
  • Strong communication skills with ability to handle sensitive and confidential information appropriately and tactfully
  • Detail oriented with a strong focus on accuracy
  • High level of maturity and emotional intelligence with capability of exercising good judgment

Rice University HR | Benefits

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies