College Administrative Assistant I - Continuing Education - Part Time

COLLEGE ADMINISTRATIVE ASSISTANT I - PART TIME

MALCOLM X COLLEGE

Malcolm X College is seeking a part-time College Administrative Assistant I. Under general supervision, performs administrative, personnel and or fiscal services in a college administrative unit; and performs related duties as required.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

ESSENTIAL DUTIES:

• Performs personnel functions for the college administration.
• Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
• Maintains a liaison between administration, faculty and students.
• Composes correspondence and assists in the formulation of personnel practices and procedures.
• Reviews material, supply and equipment requisitions and prepares expense vouchers.
• Conducts studies to improve the efficiency of the operations within an organizational unit.
• May assist in the interview process of applicants for clerical staff positions.
• Performs related duties as required.

QUALIFICATIONS:

• Graduation from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of training or experience.
• Considerable knowledge of the principles and practices of public and business administration.
• Considerable knowledge of department practices and procedures.
• Good knowledge of general office computer software.
• Ability to work and interact with the general public and college personnel.
• Ability to speak and write effectively.
• Good organizational skills.
• Good verbal and written communication skills.
• Good computer and keyboarding skills.

For the third time in four years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!