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Assistant Registrar-Interim

Bowdoin College
Maine, United States
Salary Not Specified
Posted Date
Oct 21, 2022
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Posting Details

Posting Details

Title Assistant Registrar-Interim Posting Number S01046JP Department Registrar Job Summary
The Interim Assistant Registrar participates as a member of a team within the Office of the Registrar, working with the Interim Associate Registrar in maintaining student and curricular processes. This position will engage with virtually all office policies and processes in support of the office’s mission to create, maintain, and protect the academic records of current and former students. The Interim Assistant Registrar will collaborate with the Interim Associate Registrar and others in the office in using careful attention to detail to perform processes and procedures related to course registration, the recording of credit and grades, forms creation and management, evaluating transfer credit, recording enrollment status changes, managing degree certifications and supporting some committee work. The individual in this role must be flexible and able to turn their attention to unexpected tasks quickly.

This is an interim position, with a term appointment expected to end October 31, 2025

Salary Range for this position is expected to be: Minimum $70,000 – Maximum $75,000

Education/Skills Requirements
A Bachelor’s degree is required. Also required: superior organizational skills with great attention to detail; must be flexible, adaptable and able to multitask under pressure and constant deadlines; must be able to take initiative and move ahead with projects independently while using excellent judgement in decision – making; superior, professional customer service skills with students, faculty, staff and others associated with the College; and must abide by rules of confidentiality. The Interim Assistant Registrar demonstrates a willingness and ability to learn and quickly adapt to new technologies, business processes, and procedures; strong reasoning, analytical, and communication skills; the flexibility to handle some level of ambiguity while participating in the refinement and definition of new business processes; the willingness to contribute to any office process during periods of peak demand. Experience Requirements and/or Equivalents
Experience in records administration, preferably using a student information system; understanding of principles of data management; experience with data systems and multiple data/reporting tools; skilled with standard office software packages and standard query tools. Preferred: Experience with Workday Student or Ellucian Banner Student administration, ODS, Cognos, DegreeWorks, Workflow, Qualtrics and/or content management tools.

Preferred experience: Experience in a higher education environment. Experience with databases and managing communications between technical and non-technical audiences. Experience developing reports and knowledge of reporting and analytical tools such as Tableau and Cognos. Standard Work Days and Hours
Typical hours are 8:30 – 5:00 Monday – Friday. Some evenings/weekends may be required. This is an exempt position requiring time commitment necessary to satisfactorily complete job requirements.
This position will be hybrid and include both in-person and remote work days. About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston. Shift First Shift Employment Category Full Time Year Round FTE 1.00 Benefits Eligible Yes Pay Type Salaried Background Check Package Requirements Faculty/Administrative Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 12/09/2022 Applications Accepted Until Open Until Filled No Type of Posting Internal/External Special Instructions to Applicants EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses. Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • Chronicle of Higher Education
    • Diverse Issues in Higher Ed
    • Facebook
    • Glassdoor
    • Google Search
    • LinkedIn
    • Twitter
    • MANP
    • Maine Job Link
    • Employee Referral
    • Bowdoin College Website
    • Radio Ad
    • TechMaine
    • NCAA
    • CASE
    • Other
  2. If you answered Employee Referral or Other, please specify here:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter
Optional Documents

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