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TPS Program Coordinator & GPS Graduate Education Program Assistant

University of the Arts
19102, Philadelphia
Posted Date
Oct 27, 2022

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University of the Arts: TPS Program Coordinator & GPS Graduate Education Program Assistant

JOB TITLE: TPS Program Coordinator & GPS Graduate Education Program Assistant

DEPARTMENT:  Graduate & Professional Studies

REPORTS TO:  Director of Operations


Graduate & Professional Studies (GPS) at the University of the Arts seeks a dynamic new team members who can support the programs, leadership, faculty and students within the unit.  GPS at UArts includes the following programs: Art Education, Museum Studies, Music Education, the Professional Institutefor Educators (PIE), MEd Programs in Educational Program Design and Educational Technology, Music Education, Teaching with Primary Sources (TPS) and a Minor in Creative Arts Therapy.  This position provides administrative support for the programs across the unit, with particular focus on the coordination of the TPS Program.

Funded by a grant from the Library of Congress, Teaching with Primary Sources (TPS) at the University of the Arts creates professional development opportunities for K-12 educators in the greater Philadelphia area. Our work focuses on enhancing cross-curricular learning by helping teachers incorporate arts-based primary resources into dynamic classroom experiences. The TPS-UArts Program Coordinator/ GPS Graduate Education Program Assistant position supports all aspects of the TPS-UArts program and is partially funded by a grant from the Library of Congress

Additionally, this position supports the program directors, faculty and students for all other programs within Graduate & Professional Studies (GPS).This position reports to the GPS Director of Operations and is expected to work in the office, Monday - Friday, 9:00am - 5:00pm.

Essential Duties & Responsibilities:

TPS Program Coordinator:

  • Supports, coordinates, and project manages TPS-UArts across the scope of the grant to include the following:
  • Two graduate courses per summer
  • Annual printed Teacher Resource Guide
  • Maintains a presence on the Arts & Primary Sources Group on the TPS Teachers Network
  • Completes TPS-UArts program reports including: budget and narrative documentation for the Library of Congress
  • Monthly meetings with all consultants and project staff
  • Maintains all digital and paper files and documentation for the TPS-UArts program
  • Marketing for all activities
  • GPS Program Assistant Duties
  • Serve as first line of contact for any individuals within the GPS unit, forwarding as needed;
  • Supports program directors in administrative and planning needs, including: recruitment initiatives, faculty and curricular records and data, advising prospective and matriculated students, enrollment reporting and monitoring, annual final reports and market analysis, print nad social media marketing and website upkeep;
  • Support GPS Dean’s Office Staff and GPS Program Directors on basic administrative tasks
  • Provide support for special events and/or projects as needed

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.


  • Bachelor’s degree required


  • 2-4 years administrative support experience, preferably in a higher education or non-profit educational environment.
  • Experience with project management

Competencies, Knowledge, Skills & Abilities:

  • Excellent written, verbal, communication and research skills.
  • The ability to effectively manage multiple tasks simultaneously and follow through on short- and long-term projects, working under a deadline.
  • Superior customer service skills.
  • Computer proficiency including database management, spreadsheets and word processing is required.
  • Experience with budget coordination,
  • A self-starter that can work independently.
  • Warm personality with a good sense of humor appreciated

Supervisory Responsibility:

  • None

About The University:

University of the Arts’ mission is simple: to advance human creativity. Established in 1876, UArts believes creativity is the most essential skill for success in today’s society and has educated generations of groundbreaking artists, performers, designers and creative leaders for more than 141 years.  After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing. It now features 30 undergraduate arts majors, 15 graduate programs and the nation’s first PhD program in Creativity. UArts is also home to innovative centers across disciplines, including the Center for Immersive Media, Lightbox Film Center, Philadelphia Art Alliance and Rosenwald-Wolf Gallery. Learn more about UArts.

TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to Please ensure job title is in the Subject line.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference:


Title IX Statement: The University of the Arts prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Director for Title IX, Equity, & Compliance is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Director for Title IX, Equity, & Compliance, e-mail, visit The University of the Arts, 320 S. Broad St., Philadelphia, Pa. 19102, or call 215-717-6362. To learn more about the University's Title IX policy and response to sex discrimination, including sexual harassment and sexual violence, please visit Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.

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