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Executive Assistant to the Associate Provost

Morton College
Illinois, United States
Salary Not Specified
Posted date
Aug 12, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Deans, Executive, Provosts
Employment Level
Employment Type
Full Time
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Position Details

Job Title Executive Assistant to the Associate Provost Reports To and Evaluated by Provost Required Qualifications
Associate’s degree, three or years of clerical experience, and knowledge of word processing, spreadsheets, and databases. Must be able to work independently, meet multiple deadlines, perform duties with a high degree of accuracy and detail, and demonstrate excellent skills in communication, technology, and organization. Be able to work with confidential information with discretion.

Must be able to demonstrate the Morton College core values of compassion, fairness, respect, responsibility, tolerance and truth. Preferred Qualifications
A bachelor’s degree, ability to communicate in English and Spanish, and academic or student service experience is strongly preferred. Job Summary
The Executive Assistant to the Associate Provost coordinates operational procedures for the Office of the Associate Provost. The Executive Assistant to the Associate Provost organizes and coordinates work projects, compiles reports, organizes special events, and supports full-time and part-time faculty. The position offers clerical support for academic policies and procedures, and especially those related to accreditation, assessment, curriculum, academic standards, budget processes, tenure, faculty development, and external agencies. The position often communicates confidentially with varied stakeholders within the College. The work schedule of the Executive Assistant to the Associate Provost’s may be adjusted to include other days and times to meet changing needs during the year. Specific Job Duties
  • Maintain the schedule and calendar of the Associate Provost.
  • Complete routine and complex word processing and administrative duties such as preparing confidential correspondence, reports, and related materials.
  • Coordinate special events and special projects, including ones related to faculty development and faculty evaluation.
  • Perform day-to-day operational, customer service, or clerical tasks in the division.
  • Provide clerical support for the sensitive or confidential process of hiring, orienting, evaluating and supporting full-time and part-time faculty.
  • Assist the Associate Provost with budget and grant processes.
  • Help to coordinate and prioritize the work of clerical staff related in the Office of the Associate Provost.
  • Develop and maintain procedures and processes for the Office of the Associate Provost.
  • Serve as staff to (and take minutes for) varied academic committees, including the Curriculum, Academic Standards, and Curriculum Committee.
  • Assist the Associate Provost in resolving urgent and confidential and student complaints.
  • Participate as a member of a divisional academic team composed of the Associate Provost, Associate Dean of Arts and Sciences, Associate Dean of Academic Services, Associate Dean of the Learning Resource Center, Scheduler, and others.
  • Maintain division web pages.
  • Train faculty on the use of Curricunet.
  • Provide clerical support related to assessment, curriculum, budgeting, program level accreditation, and external agencies such as IAI and the ICCB .
  • Support the Office of the Associate Provost’s International Education recruitment initiatives.
  • Assist the Scheduling Coordinator with room reservations, payroll operations, or course scheduling.
  • Perform other duties as assigned by the Associate Provost.

Salary Range
Posting Details

Posting Number P00307PU Desired Start Date 09/27/2021 Position End Date (if temporary) Open Date 08/12/2021 Close Date Open Until Filled Yes Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this employment opportunity?
    • Morton 'careers' website
    • Internal posting
    • Monster
    • Careerbuilder
    • Inside Higher Ed
    • Higher Ed jobs
    • HACU
    • newspaper/trade journal
    • LinkedIn
  2. * What is the highest degree completed?
    • H.S. Diploma
    • Associates
    • Bachelors
    • Masters
    • PhD
  3. * How many years of experience do you possess?
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • 5 to 7 years
    • More than 7 years
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts
  2. Letters of Recommendation
  3. Curriculum Vitae
  4. Other
  5. Specialized Certifications

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