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Administrative Assistant - Finance and Business Office - In Person

Employer
Jarvis Christian University
Location
Hawkins, Texas
Salary
DOE
Date posted
Oct 26, 2022

Job Details

QUALIFICATIONS:

  • A bachelor’s degree from an accredited four-year college or university
  • Efficient and accurate data entry skills
  • Intermediate knowledge of MS Word and Excel
  • 5 years of experience with clerical and/or administrative skills
  • Strong customer services skills • Excellent communication skills and professionalism
  • Ability to multi-task

RESPONSIBILITIES:

  • Provide advanced secretarial skills in typing, filing, record-keeping, correspondence, and reception duties
  • Schedule meetings and appointments
  • Maintain files for the office
  • Gather and compile information
  • Take and transcribe dictation, type reports, forms, memorandums, other documents
  • Disseminating information regarding the departmental function to other departments
  • Receive visitors, convey telephone messages, and answer questions for students, faculty and staff
  • Perform other related duties as assigned by the supervisor to enhance the operation of the office
  • Routinely inform administrator/manager of schedules, obligations, and commitments
  • Screen calls and visitors and disseminate messages appropriately
  • Maintain confidential correspondence and administrative files • Arrange itineraries for business travel for the College
  • Maintain purchasing policy and manage agreements with vendors
  • Maintain supplier list and complete periodic reviews of vendors, submit RFPs as needed
  • Review vendor pricing, compare pricing and secure the best vendors for the College as it pertains to quality and cost
  • Process all approved purchase order requisitions
  • Communicate with departments regarding purchasing policies, vendors, and status of purchase order • Open, read, date-stamp, route mail and prioritize correspondence 

QUALITIES AND CHARACTERISTICS:

Demonstrates

  • Trustworthiness
  • Confidence
  • Enthusiasm
  • Initiative
  • Flexibility
  • Sound work ethics

Proven Skills

  • Listening skills
  • Team player

SUPERVISION AND EVALUATION

  • Performance of this job will be evaluated annually by the immediate supervisor in accordance with provisions of the Jarvis Christian College Administrative Policies and Procedures Manual.

Company

Located in beautiful Hawkins, Texas, Jarvis Christian University, private, co-ed Historically Black Liberal Arts, four-year institution with a rich history and high standards of educational excellence. Founded in 1912, we are affiliated with the Christian Church (Disciples of Christ)., The mission of the university is to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally through providing interactive services and using varied modalities of instructional delivery. Jarvis Christian is accredited by the Southern Association of Colleges and Schools Commission on Colleges and, this year, is celebrating 110 years of educating students. Jarvis Christian offers programs in Criminal Justice, Business Management, Religion, Data Analytics and Cybersecurity and attracts a diverse student body from 22 states and cover 60 nations.

Company info
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