Administrative Assistant, Office of Experiential Learning, School of Pharmacy, 61344

Hiring Department

Office of Experiential Learning, Division of Pharmacy Practice and Administration, UMKC School of Pharmacy

Job Description

Applications are being accepted for anAdministrative Assistant(UM Job Title: Office Support Assistant IV) in the UMKC School of Pharmacy (SOP), Division of Pharmacy Practice and Administration, Office of Experiential Learning in Kansas City. This position can be located in Kansas City, Columbia, or Springfield Missouri and provides responsible and varied staff assistance at a paraprofessional level for the Office. The position reports to the Director of Experiential Learning who is located at the MU site as well as works collaboratively with and takes direction from other members of the experiential team.

The applicant should be an individual who:

• Possesses independent problem-solving skills necessary for autonomous project completion
• Collaborates easily with others to analyze problems and formulate creative, timely, and effective solutions
• Exhibits strong communication skills with faculty, staff, and students located at three different sites as well as outside constituents
• Takes direction and accepts feedback within a team setting to serve common goals
• Demonstrates the ability to proactively work on completion of tasks three to four months in advance to meet deadlines

General dutiesof the position include but are not limited to:

• Provide administrative support to experiential faculty at all locations and the Academic Advisor for the Office of Experiential Learning
• Gather, organize, and summarize program information/data as requested for assessment and accreditation purposes
• Proactively communicate with faculty, staff, and students regarding upcoming deadlines, programs, training, and events of the experiential program
• Oversee and manage preceptor/site information, payments, and affiliation agreements
• Verify experiential course enrollment and report rotation grades
• Order supplies/equipment and process expense reports
• Participate on School committees, engage in student learning events, and provide course support as assigned/requested

Minimum Qualifications

• High school diploma or equivalent
• At least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Proficiency with Microsoft Office programs (e.g., Outlook, Word, Excel, Powerpoint, etc.) is preferred
• Previous experience with rotation management software system (i.e., CORE ELMS) is preferred

Full Time/Part Time

40 hours per week (1.0 FTE), fully benefit-eligible, staff position.

This position is 100% on site, either at UMKC School of Pharmacy @ Kansas City, Missouri, or UMKC School of Pharmacy @ Columbia, Missouri.

Salary

Up to $17.00 per hour, commensurate with education, experience, and internal equity.

Application Deadline

Application Review begins 11/7/2022

Role will remain open until filled

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of five references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (800) 488-5288.

Note, you must provide a description of job duties for each Work Experience entry on your application. Please carefully review the application instructions section of our Careers page prior to submitting your materials.

Comments

With sites in Kansas City, Columbia, and Springfield our academic programs, nationally recognized for community engagement and service learning, offer rewarding learning and career experiences in both urban and rural settings for students, faculty and staff. Our students and graduates strive to improve the health of the residents of Missouri as they serve others, model leadership and seek excellence in all that they do. Learn more: https://pharmacy.umkc.edu/admissions/campus-sites.html

Candidates for this position could work at any of the three site locations for the UMKC School of Pharmacy:

1. Kansas City, MO
2. Columbia, MO
3. Springfield, MO

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

UMKC Statement on Diversity

Diversity, equity and inclusion are central to the UMKC mission as an urban-serving institution. Kansas City is a particularly diverse city, including African, African American, Asian, German, Irish, Italian, Latino, Mediterranean, Middle Eastern, Native American and Slavic communities. Such ethnic diversity, in addition to our thriving neighborhoods of the Westside, Northeast Kansas City and the Eastside, fosters creativity, connection and innovation, which is showcased across the region. Major attractions such as the Annual Ethnic Enrichment Festival, the Negro Leagues Baseball Museum, the Filipino Cultural Center, the American Jazz Museum, Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are a small sample of the many ways our diverse city enriches us.

For the reasons enumerated above, UMKC’s strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university’s values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.

Please visit these pages to learn more about UMKC’s engagement in diversity, equity and inclusion.

Roos Advocate for Community Change

The Division of Diversity and Inclusion

Annual Report

Multicultural Student Affairs

Benefit Eligibility

We offer full benefits that start day one, generous paid time off, paid winter break, and continuing education benefits. Visit our Total Rewards page to learn more ( https://info.umkc.edu/hr/total-rewards/ ).