Secretary for Athletics Department - Van Dyne

Posting Details

Position Information

Job Title
Secretary for Athletics Department - Van Dyne

Posting Number
S1173P

Pay Range

Position Summary Information

Summary

SUMMARY : To assist in the overall operation of the Athletic Office under the direction of the Office Manager by performing the following duties:

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Serve as secretary for the Athletic Department by greeting visitors to the office and providing information and materials.
2. Assists Office Manager in various tasks and assists with special projects as necessary.
3. Organizes and maintains file system and files correspondence and other records.
4. Responsible for assisting coaches in the planning of team travel, i.e.: meal money requests, airfare, hotel, etc.
5. Answers phones and performs general office duties.
6. Process and distributes incoming mail for the staff.
7. Answers and screens Department’s telephone calls.
8. Make copies of correspondence or other printed materials.
9. Prepares outgoing mail and correspondence, including e-mail and faxes.
10. Assist the compliance office and athletics department in monitoring NCAA rules and procedures as advised in ongoing training sessions, and one-on-one compliance education.
11. Prepares and processes all invoices into requisitions and financial spreadsheets for coaches and staff within the Athletic Department.
12. Reconcile, code, and input credit card accounts.
13. Understand and agree to abide by the mission of CBU and the CBU Athletics Department

Supervisory Responsibilities

SUPERVISORY RESPONSIBILITIES : This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

Other Knowledge Skills and Abilities

OTHER SKILLS AND ABILITIES : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Skill in the use of personal computers and related software applications.
• Thorough knowledge of Business English and arithmetic; general office methods, procedures, and practices.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to make administrative/procedural decisions and judgments.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to gather data, compile information, and prepare reports.
• Ability to maintain confidentiality.
• Excellent telephone courtesy, knowledge, and experience.
• Ability to create, compose and edit written materials.
• Ability to investigate and analyze information and draw conclusions.
• Strong organizational skills and detail-oriented.
• Ability to relate positively and effectively with a diverse faculty, staff, and student body.
• Ability to develop and maintain recordkeeping systems and procedures.

Education and/or Experience

EDUCATION and/or EXPERIENCE : High school diploma or general education degree ( GED ); or one to three months related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date

Remove from Web

Open Until Filled

Special Instructions to Applicants

Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting
https://jobs.calbaptist.edu/postings/7487

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a Christian?
   • Yes
   • No
2. * Do you attend church regularly?
   • Yes
   • No
3. If no, please explain (required):
   
   (Open Ended Question)
   
   
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
   • Yes (I am familiar and not in conflict)
   • No (I am in conflict or not familiar)

Applicant Documents
Required Documents Optional Documents

1. Resume
2. Cover Letter
3. Letter of Reference 1
4. Letter of Reference 2
5. Other Document
6. Other Document 2
7. Christian Experience Essay