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Program Administrative Assistant

SUNY Cortland
New York, United States
Salary Not Specified
Posted Date
Oct 20, 2022
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Position Details

Position Information

Budget Title Administrative Assistant Campus Title Program Administrative Assistant School/Division Research Foundation Department RF METS Staff Sub-Type Staff & Administration Salary Level No Response Salary Range Upper $30's Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? Yes If Temporary, enter End Date: Position Summary
The Research Foundation at SUNY Cortland is seeking a full-time Program Administrative Assistant for SUNY Cortland’s Migrant Education and Tutorial Services ( METS ) Program. The program administrative assistant will provide administrative support for the program and director of the METS, ensuring the office operates efficiently. This includes timely completion of personnel paperwork, compilation and completion of reports, and monitoring of budgets and expenditures. This position does have flexibility for some remote work. Major Responsibilities
  • Monitor budgets and expenditures.
  • Maintain financial records of grant expenditures in all categories.
  • Process invoices, time sheets and travel vouchers.
  • Process and prepare financial reports and reconcile accounts.
  • Perform general office duties including answering the telephone, opening mail, greeting visitors, handling routine items, researching and/or gathering information for direct response or for the program director’s response, scheduling and coordinating meetings, copying, collating, and faxing, ordering and organizing supplies and materials, filing.
  • Compile and complete reports for the program as needed.
  • Process, prepare, maintain and update personnel forms in accordance with Research Foundation requirements, schedule on-boarding of new employees with the Human Resources Office.
  • Order, organize and compile educational and instructional materials.
  • Assist in the planning, preparation and facilitation of meetings, workshops and special events; preparation includes but is not limited to ordering food, paying bills and invoices, table clean up, and administrative duties in support of the meeting, event, or workshop.
To be successful the administrative assistant will have the following:
  • Effective interpersonal skills
  • Effective communication skills
  • Demonstrated computer skills, Microsoft Word, Excel and emailing functions
  • Virtual platform experience
  • Ability to build positive working relationships
  • Ability to be flexible and balance a number of tasks concurrently
  • Attention to detail
  • Demonstrated experience working with expenses
Functional and Supervisory Relationships
Reports to and receives supervision from the program director. Provides support to the educational tutors and works closely with the data specialist in the office. Interacts with public school staff, families, community agencies/programs, and SUNY staff. Required Qualifications
  • High School diploma or it’s equivalent
  • Minimum of 3 years of progressively responsible office experience
  • Demonstrated use of software programs such as Microsoft Office, including Excel, and Word in addition to the use of virtual platforms and databases.
  • Demonstrated effective communication skills
  • Demonstrated ability to work independently under supervision, as well as part of a team
Preferred Qualifications
  • Associates Degree
  • Experience with publishing software
  • Experience working in a higher education environment
  • Prior experience working with grants
  • Demonstrated experience working with expenses
EEO Statement
The State University of New York College at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date

Posting Detail Information

Posting Number S22055 Review Start Date 11/01/2022 Open Until Filled Yes Quick Link for Direct Access to Posting
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Documents Needed to Apply
Required Documents
  1. Curriculum Vitae or Resume
  2. Cover Letter
  3. Professional References Contact Info. ONLY (minimum of 3)
Optional Documents

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