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Administrative Assistant - Global Initiatives

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Administrative Assistant

$19.10/hr

 

Summary:       

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.

Global Initiatives at Miami University has diversity as a core value and the Administrative Assistant is a member of a team that is building and sustaining an inclusive and equitable working and learning environment for students, staff, and faculty through programming which exposes constituents to a broad range of ways of engaging with the world and the diversity it presents.

 

Duties/Physical Demands:

Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.

Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.

Assists University staff, faculty, and students; answers inquiries and provides information.

Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.

Registration specialist tasks and responsibilities for credit and non-credit programs, including course building, student registration, and reporting.

Assists the Associate Vice President and others with office calendars, coordinates and schedules meetings & events, routine to complex administrative functions requiring independent judgment.

Gathers and analyzes statistical information regarding department's programs and activities; produces reports.

May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Acts as Passport Acceptance Agent.

 

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

 

Required Knowledge, Skills, and Abilities:

-Knowledge of unit's operations, policies, and procedures

-Supervisory skills

-Knowledge of computer and office applications

-Research skills

 

Preferred Knowledge, Skills, and Abilities:

Strong communication skills; excellent interpersonal, organizational, and planning skills, proven customer service skills; ability to work cooperatively with others.

Ability to handle multiple tasks and prioritize on-going tasks and projects.

Knowledge of office applications, including data base applications.

Experience with Miami’s software such as Buyway, Banner, Travel, & P-card.

 

Working Conditions/Physical Demands:

Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.

 

Special Instructions to Applicants:

Please upload cover letter and resume.

 

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

 

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

 

EO/AA Statement/Clery Act: Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

 

Labor Law Posters for Applicants: Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

 

Benefits Eligible: Yes

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