FINANCIAL SPECIALIST, PROCUREMENT

Financial Specialist, Procurement

 

Arizona State University

 

KE Procurement

 

Campus: Tempe

 

85163BR

 

 

 

Job Description

 

Under general supervision, coordinates the financial functions related to a department(s). These functions include but are not limited to maintaining, monitoring, and tracking expenditures, accounts, internal controls, and other functions designated by the unit administrator. Directly impacts the University goal of increasing research expenditures through the effective management of accounts.

 

 

 

Salary Range

 

$42,413 - $58,500 per year; DOE

 

 

 

Close Date

 

02-November-2022

 

 

 

Essential Duties

 

• Works closely with unit administration to coordinate financial activities to ensure adherence with unit and university policies, practices and regulations. Investigates financial discrepancies and works as a liaison between the unit and financial services to reach a solution. Reviews account expenditures in accordance with established financial guidelines and policies. Prepares and maintains documentation necessary for audits. Prepares journal entries, general ledger expense transfers, and account reconciliations. Reviews requisitions for completeness and accuracy, identify sources, obtain quotes, and negotiate price and terms, issue purchase orders. Performs clerical functions with personal computers and appropriate software for various financial processes including data entry, report preparation, and other related functions. Maintains financial files consistent with University policies and practices. Participates in a variety of departmental, unit, and university-wide initiatives and meetings to represent financial interest and ensure integration/collaborative support of unit and university wide interests. Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

 

 

Minimum Qualifications

 

Bachelor's degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

 

 

 

Desired Qualifications

 

• Finance and/or Procurement related experience is preferred.

 

 

Working Environment

 

The Knowledge Enterprise at ASU supports hybrid remote work schedules two days per week, subject to approvals per ASU policy. Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions; Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

 

 

 

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

 

 

 

Flexible work options:

 

 

 

Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

 

Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

 

Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

 

Standard Working Environment:

 

 

 

Climate-controlled office setting subject to extended periods of sitting.

 

Visual acuity and manual dexterity associated with daily use of desktop computer;

 

Ability to clearly communicate verbally in English, read, write, see, and hear to perform essential duties.

 

Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

 

 

 

Department Statement

 

For the eighth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eight years the category has existed.

 

 

 

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

 

 

 

At Knowledge Enterprise Procurement, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

 

 

 

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

 

 

 

ASU Statement

 

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

 

 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

 

 

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

 

 

 

Notice of Availability of the ASU Annual Security and Fire Safety Report

 

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

 

 

 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

 

 

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

 

 

Background Check Statement

 

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

 

 

Instructions to Apply

 

Application deadline is 3:00PM Arizona time on the date indicated.

 

 

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

 

 

 

Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

 

 

 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

 

 

 

Only electronic applications are accepted for this position.

 

 

 

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

 

 

 

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