Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Senior Office Assistant, Major Gifts
Provide secretarial and administrative office support to the
Director of Major Gifts and the major and principal gift officers,
and philanthropic advisors.
1. In conjunction with prospect researchers, prepare profiles,
entity reports, and/or mini-bios for the Director of Major Gifts,
major and principal gift officers, philanthropic advisors and
senior management staff.
2. Perform intermediate and advanced computer functions including
managing databases, creating, analyzing, integrating and importing
linked spreadsheets, creating mail, envelope, and table
3. Prepare, review, copy, and file a variety of memos,
correspondence, reports, forms, and documents, much of it
electronically in tandem with the Banner database.
4. Coordinate internal and external attendee calendars;
reserve/schedule meeting rooms and make arrangements for equipment,
seating, and refreshments, when necessary.
5. Process invoices, and bills, and reconciling expenses for
Director of Major Gifts, and major and principal gift officers, and
6. Answer phones, greet and direct visitors to appropriate areas or
persons. Interact with a variety of people from all aspects of the
College and community. Coordinate work for the student
7. Organize and coordinate office operations and procedures in
order to ensure organization effectiveness and efficiency.
Coordinate the ordering of supplies and equipment, as
8. Assist the Director of Major Gifts and major and principal gift
officers, and philanthropic advisors in making travel arrangements.
Follow-up with staff post-travel to ensure timely entering all call
reports, move code updates, and solicitation updates.
9. Attend functions and events as directed, including weekends and
Education and Experience Required
- Perform all other duties as required.
- High School education or equivalent, Associate Degree
- Two to three years’ of related experience or an equivalent
combination of education and experience.
- Working knowledge of Microsoft Office applications (including
Word, Excel, and PowerPoint) and database systems.
- Effective organizational and decision making skills.
- Strong verbal and written communication skills. Ability to
interact well with alumni, parents, faculty, and staff, as well as
other members of the community.
- Ability to work under deadline pressure; organize, set and
implement priorities; and manage multiple tasks.
- Attention to detail and high level of accuracy.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
16 (Min. $32,202/Mid. $41,862/Max. $51,522)
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnic origin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation, gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop, and from
time to time update, an affirmative action program and will insist
on a good-faith effort on the part of its employees to comply with
the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of
this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- Cover Letter
- Letter of Recommendation