Facilities Program Manager/ Planner

FACILITIES PROGRAM MANAGER/PLANNER, Full time, 40 hours/ week

Position Purpose

Provides program management for faculty housing, facilities information, campus signage and supports facilities management (FM) space planning, planning and design initiatives.

Job Responsibilities

• Manages the annual summer faculty move process for approximately 40-50 residences.
• Plans capital renewal projects and maintains projections related to faculty housing needs. Develops scopes of work and provides design/bid packages for renovations were applicable. Collaborates with campus leaders, faculty, FM colleagues, outside vendors. Faculty Housing makes up +-50% of role.
• Maintains and updates facilities databases, drawings, project records, campus maps, etc. Works with FM colleagues, consultants, vendors, contractors and others to provide facilities information and research.
• Coordinates and organizes the conversion of historical asset documents and project data to digital documentation.
• Manages all elements related to campus signage: procures new signage for capital projects, updates annual awards signs, donor signage, and inspects/replaces existing signs.
• Supports internal planning and design projects and provides both drawing and graphic support for department.
• Performs other duties as assigned.

Knowledge, Skills and Competencies

• Proficient in Microsoft office suite, AutoCAD, Revit, Adobe Graphic programs (InDesign, etc.), facility condition databases, and asset management software. GIS experience is a benefit.
• Strong interpersonal skills with ability to develop and maintain collegial relationships.
• Excellent communication (written and verbal) skills.
• Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Strategic thinking coupled with the attention to detail necessary for successful planning and execution.
• High degree of organizational skills and logistics planning with the ability to be flexible and multi-task with accuracy.
• Demonstrated ability to collaborate with teammates and stakeholders by building trust and credibility.
• Ability to work independently and handle multiple priorities and deadlines simultaneously.
• Technical aptitude, drafting skills, familiarity with building codes, ability and willingness to learn additional applications as needed.
• Proven strong presentation skills and presence.
• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Direct/Indirect Reports

None.

Position Requirements

Education

• Bachelor’s degree preferred, preferably in architecture, facilities, construction, or business management
• Two year technical degree in design, drafting or project management required

Experience

• At least five years of professional experience in facilities management, move management or design/construction or related fields where related skills/tasks are honed
• Knowledge of design/construction process and or facilities maintenance preferred
• Project management experience required
• Logistics management preferred

Additional Requirements

1. Successfully complete a criminal background check (reviewed every 5 years).
2. Clean Driving record (reviewed annually).