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Sr. Department Coordinator, College of Arts & Sciences

Fairfield University
Connecticut, United States
Salary Not Specified
Posted Date
Oct 17, 2022
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Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

DIVISION: Academic

BASIC FUNCTION: Successful candidates will demonstrate the ability to work independently, as well as part of a team, to manage multiple tasks simultaneously with minimal supervision for the College of Arts and Sciences Departments, as well as supporting the Directors of Interdisciplinary Programs as assigned. Seeking proficiency in managing department and program budgets.


EDUCATION: Associates Degree or higher preferred or equivalent office experience

EXPERIENCE: A minimum of 5 years of office experience is required. A strong ability to work and communicate with others is essential, requiring well-developed interpersonal, organizational, and problem-solving skills with strong customer service and attention to detail. The ability to work independently and carry tasks through to completion. To plan and anticipate yearly workflows and work closely with Chairs and Directors, as well as the Dean’s Office. Proficiency with Microsoft Office (including Excel, Word, and Outlook), as well as an aptitude for learning new systems and tools.

REPORTS TO: CAS Director of Operations and Budget Manager


Manages all department and Program budget and finance needs. This involves:
  • coordinating and managing budgetary and financial operations for the departments and programs assigned, including monitoring budget availability throughout the budget cycle;

  • managing all budgetary processes through the Work Day application;

  • assisting department chairs and directors with annual budget submission.

Course Registration Process. This involves:
  • coordinating and processing electronic submission of semester course offerings for areas of support through the CourseLeaf application, inclusive of identifying appropriate Magis Core attributes;

  • assisting department chair with verifying approval of WAC/WID course releases;

  • organizing registration materials, assisting with the monitoring of faculty teaching loads and schedules, and student enrollments;

  • monitoring course enrollments and assisting with CAS enrollment management team and reporting to chairs and directors;

  • with Chair/Dean approval, canceling low enrolled classes and moving students to other sections. This entails looking up student schedules and follow-up with instructors and students, etc.

Faculty Hiring Process. This involves:
  • assisting chairs with the hiring of new tenure track and part-time faculty;

  • for full-time faculty searches, assistant chairs in developing the line request;

  • working with the Dean’s Office, ensuring that new FT faculty member is assigned an office, has business cards and is in general ready to teach their first classes, and working with ITS to ensure their university supplies receive office phone, computer and iPad.

  • assisting in the orientation of part-time faculty, including compiling application information and directing them towards the next steps through the hiring process, coordinating necessary setup—office space, Blackboard, ITS, etc., and any necessary training.

This position is based at Fairfield University’s Fairfield, CT campus and is not eligible for immigration assistance.

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.


Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.


The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to
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