Sr. Department Coordinator, College of Arts & Sciences
- Employer
- Fairfield University
- Location
- Connecticut, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 17, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Faculty Affairs
- Employment Type
- Full Time
Job Details
Job Description:
DIVISION: Academic
BASIC FUNCTION: Successful candidates will demonstrate the ability to work independently, as well as part of a team, to manage multiple tasks simultaneously with minimal supervision for the College of Arts and Sciences Departments, as well as supporting the Directors of Interdisciplinary Programs as assigned. Seeking proficiency in managing department and program budgets.
KNOWLEDGE AND SKILL NEEDED:
EDUCATION: Associates Degree or higher preferred or equivalent office experience
EXPERIENCE: A minimum of 5 years of office experience is required. A strong ability to work and communicate with others is essential, requiring well-developed interpersonal, organizational, and problem-solving skills with strong customer service and attention to detail. The ability to work independently and carry tasks through to completion. To plan and anticipate yearly workflows and work closely with Chairs and Directors, as well as the Dean’s Office. Proficiency with Microsoft Office (including Excel, Word, and Outlook), as well as an aptitude for learning new systems and tools.
REPORTS TO: CAS Director of Operations and Budget Manager
ESSENTIAL FUNCTIONS:
Manages all department and Program budget and finance needs. This involves:
- coordinating and managing budgetary and financial operations
for the departments and programs assigned, including monitoring
budget availability throughout the budget cycle;
- managing all budgetary processes through the Work Day
application;
- assisting department chairs and directors with annual budget
submission.
- coordinating and processing electronic submission of semester
course offerings for areas of support through the CourseLeaf
application, inclusive of identifying appropriate Magis Core
attributes;
- assisting department chair with verifying approval of WAC/WID
course releases;
- organizing registration materials, assisting with the
monitoring of faculty teaching loads and schedules, and student
enrollments;
- monitoring course enrollments and assisting with CAS enrollment
management team and reporting to chairs and directors;
- with Chair/Dean approval, canceling low enrolled classes and
moving students to other sections. This entails looking up student
schedules and follow-up with instructors and students, etc.
- assisting chairs with the hiring of new tenure track and
part-time faculty;
- for full-time faculty searches, assistant chairs in developing
the line request;
- working with the Dean’s Office, ensuring that new FT faculty
member is assigned an office, has business cards and is in general
ready to teach their first classes, and working with ITS to ensure
their university supplies receive office phone, computer and
iPad.
- assisting in the orientation of part-time faculty, including
compiling application information and directing them towards the
next steps through the hiring process, coordinating necessary
setup—office space, Blackboard, ITS, etc., and any necessary
training.
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
Category:
Academic - Staff
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu
Company
Our scenic, 200-acre campus is situated on the Connecticut coastline, just 60-minutes away from the heart of Manhattan and less than a mile from the beaches of Long Island Sound. But it’s more than just our surroundings that make our campus unique — it’s our commitment to each and every student’s personal and professional growth and their journey to becoming individuals of purpose.
For more than 80 years, Fairfield University has been graduating adept, accomplished, and socially responsible leaders in an academic community where the learning goes deeper, the friendships are more meaningful, and the experiences stay with you long after graduation. As a values-based, student-centric, outcomes-focused Jesuit Catholic University, we are committed to educating the whole person — mind, body, and spirit — and providing students with experiential learning and professional development opportunities that give them a competitive edge in today’s job market. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.
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