Office Administrator, Department of Social Work

Salary for Announcement

The salary range for this position is $45,300 – $56,700. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more. To learn about these options, visit our Employee Benefits summary page.

Posting Details

Posting Number

A02326

Position Title

Office Administrator, Department of Social Work

Position Number

E00940

Pay Grade

15

Employee Category

Administrators

Department

Social Work

EClass Code

Full Time Professional Staff

Position Summary

The Office Administrator for MSU Denver’s Department of Social Work works to support the operations of the Office of Field Education. MSU Denver’s Department of Social Work is a large, vibrant department that serves over 1,000 students and partners with over 700 community-based field placement organizations. The Office of Field Education is an integral component of the Department of Social Work’s operations.

The Office Administrator will primarily manage the day-to-day operations of the Field Office, serving as the point person on a daily basis for students and community professionals involved in the field education program, and developing and implementing processes to support the administrative functioning of the office. This position coordinates many functions of the Field Office’s web-based database and other online applications, including designing procedures and end-user training materials, providing in vivo support to a variety of stakeholders, and utilizing data for reporting purposes in alignment with the departmental mission.

This position must be able to work in a fast-paced and dynamic environment and must posses strong organization and communication skills with a commitment to professional development and ability to adapt to meet the needs of the Department of Social Work. In addition to the role in the Office of Field Education, the Office Administrator will work in collaboration with undergraduate and graduate programming and Office of Social Work Student Services ( OSWSS ) teams to support the strategic direction of the Department of Social Work.

The University is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented groups.

Duties/Responsibilities

Data and Resource Management (40%)
The Office Administrator will collaborate with the leadership team of the Office of Field Education to develop processes, forms, and materials for incoming and current students. As such, the person in this position will:

• Manage the maintenance and inputting of student placement and field agency information utilizing computerized databases, spreadsheets, and online applications on a daily basis to provide accurate, current information.
• Collaborate with and serve as project manager to the Database Vendor and the Office of Information Technology Services to implement and continually develop the web-based field agency database and other online applications to accommodate the growing program.
• Generate reports to ensure the accuracy of data and to avoid duplication.
• Manage requests for data and produce reports and data to summarize and represent the work with students and agencies in the field program.
• Collaborate with the chair, directors, and grants team within the Department of Social Work to generate reports through the Sonia Field Database and other sources of field-related data for department-related and grant-related data management.
• Manage and develop the collection of semester field evaluations and submission of assessment data to the Assessment Committee.
• Participate in evaluation efforts, data collection and analysis in order to inform and improve program effectiveness.
• Develop and maintain online resources and information for students using the MSU Denver web-based applications.
• Provide supervision to student workers to assist with the administrative tasks related to the Field Office, as needed.
• Collaborate with Director of Field Education and Office of Social Work Student Services to assess resource needs for the Office of Field Education that will inform budget recommendations to the Chair.
• Track and manage field office expenditures including purchasing responsibilities.
• Collaborate with the Office of Field Education team to assess resource needs and make recommendations to Director of Field Education on allocation of resources.

Communication and Outreach (35%)
The Office Administrator will provide general field advising to students on program requirements and the field placement search process. The position will provide support to and collaborate with the Assistant Director of Field Education for Placement Development and Support on development of operations to support the field placement search process and ensure smooth communication with students and community contacts. As such, this position will:

• Develop and maintain communication processes and program materials for community contacts.
• Collaborate with the Director of Field Education to support the recruiting and retention of community partners and highlight the work of the Office of Field Education both internally and externally.
• Support the development and implementation of monthly outreach efforts to effectively aid in the retention of students and strengthen the relationships with community partners.
• Communicate field education program events, policies, and procedures to community contacts and students.
• Serve as an information resource to faculty and staff concerning placement information.
• Represent the Office of Field Education at departmental, university, and community events.
• Present at field education events and meetings as directed by the Director or Assistant Directors of Field Education.
• Collaborate with the OSWSS to advise prospective students on the field program.
• Coordinate with the OSWSS Welcome desk to ensure accurate field information is provided to prospective students and applicants.

Event Coordination (15%)

• The position will collaborate with the department’s event planner and members of the Field Office to coordinate all logistical details of student and community facing field-related meetings and events including, but not limited to: Student-to-Student Field Events, student and agency orientations, ongoing field agency meetings, faculty field liaison meetings, and annual appreciation event.
• This position, in collaboration with field coordinator(s) and student workers, will help to coordinate the day of the event including distributing parking passes, organizing catering, room set up and break down, managing participants including sign in for Continuing Education purposes.

Other duties as assigned (10%)

• This position will serve on Department committees as needed.
• This position will serve as a member of the Field Team, participating in team meetings, events, policy making, process decisions, and other areas as needed.
• The Office Administrator may need to support other areas of the Office of Field Education based on need including providing other administrative support to the Department.

Required Qualifications

• Bachelor’s degree
• Demonstrated experience providing administrative support
• Intermediate level experience with Microsoft Office Suite to include Word, Excel, Power Point, and Outlook
• Demonstrated experience with web-based database systems

Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications

Experience with the following:

• Working with data and generating reports
• Designing and implementing processes in web-based databases to support user experience and reach program goals
• Event planning and coordination
• Working with and supporting external community partnerships
• Developing marketing materials
• Use of Word Press and/or other website edit/design software
• Use of procurement card, record keeping of expenditures and/or budget management

Work Hours

Monday – Friday, 8:00 am – 5:00 pm
This is a hybrid position designed to support flexibility with both on-campus work, as well as some remote schedules.

Posting date

10/14/2022

Closing date

Closing Instructions

Open Until Filled

To ensure full consideration, applications must be received by 11:59pm (MT)

Special Instructions to Applicants

In order to be considered as an applicant, you must apply via the university’s online application system, http://www.msudenverjobs.com . Applications will be accepted until the position is filled.

References refers to a list of three professional references and their contact information. At least one reference provided must be from a supervisor (either current or former).

Official transcripts will be required of the candidate selected for hire.

Talent Team Representative

Tanya Rogowsky

Talent Team Representative E-mail

trogowsk@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link: Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

MSU Denver is committed to creating and fostering a work environment and culture of belonging; we are proud of the work our employee affinity groups contribute to our culture. For more information on our employee affinity groups please visit this link .