Administrative Assistant II - Student Affairs

POSITION:                   ADMINISTRATIVE ASSISTANT II

DIVISION:                    STUDENT AFFAIRS

OPENING DATE:         SEPTEMBER 2, 2022 

CLOSING DATE:         OPEN UNTIL FILLED

Responsibilities:        Reporting to the Vice President of Student Affairs, the Administrative Assistant II performs a variety of routine and moderately complex administrative and clerical tasks in support of the Office of the Vice President of Student Affairs. This role also plays a vital role in the implementation of quality customer service and report production for the Division of Student Affairs. Performs a variety of administrative and clerical tasks in support of office and divisional functions, including but not limited to answering the telephone, greeting guests and visitors, preparing and managing files, scheduling meetings and maintaining pertinent calendars. As needed, conduct routine administrative and clerical work, including managing mail, photocopying, ordering supplies, assembling materials, and faxing/scanning documents.  Anticipates and prepares materials needed for office and divisional meetings and events. Coordinates and inputs budget and travel correspondence and requisitions in the university's fiscal management system (i.e., Jenzabar); maintains office and divisional inventory by checking stock to determine supply levels, gleans needed supplies, places orders and verifies receipt of supplies; completes operational responsibilities by scheduling projects and expediting work results; ensures that required deadlines are met and work submissions are completed accurately and efficiently; prepares agendas for meetings and records,  as well as compiles, transcribes and distributes meeting minutes when applicable. Prepares and edits documents including letters, memorandums, reports and emails; assists in composing, updating and following standard operating office and divisional procedures.

Qualifications:           An associate's degree required in an appropriately related field and at least two years of experience in an administrative office setting; an understanding of the higher education environment; or, an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. A Bachelor's degree is preferred. Demands excellent problem solving, oral and written communication skills; strong computer skills; ability to interpret policies and procedures; ability to work in a team atmosphere and possess an overriding concern for customer service.  Office management and database experience are priorities. Must be flexible to respond to many requests simultaneously, possess an "all hands on deck" work ethic and know how to prioritize project work.  Must demonstrate intermediate to advanced skills with Microsoft Office as well as the ability to type 50 words per minute with accuracy.

Finalists for this position are subject to a background check.  Employment is contingent upon the successful completion of a background investigation including criminal history and identity check.

To apply:   Please email hrrep@jcsu.edu or Fax to (704) 330-1494: Use the Subject Line “Administrative Assistant II (Student Affairs)”.  Include a cover letter, resume, JCSU application and unofficial transcript(s). (Official transcript(s) will be required of the finalist).  

Upon submission of your completed application, you will receive an “Auto Response” from hrrep@jcsu.edu.  Please check your email account or your SPAM to receive the response.

The above information may also be mailed to:

Administrative Assistant II-Student Affairs Search Committee Johnson C. Smith University Office of Human Resources 100 Beatties Ford Road Charlotte NC, 28216

About Johnson C. Smith University

Johnson C. Smith University, a 155-year old historically black liberal arts college dedicated to serving a diverse student body, located in Charlotte, NC.  The University has a rich history and is heralded as one of the best of the Historically Black Colleges and Universities in the nation, serving 1400 students in undergraduate, graduate, non-traditional and adult programs.  Johnson C. Smith University continues to gain a strong national reputation for integrating the liberal arts with business, the sciences and technology. For more information, please visit http://www.jcsu.edu.