Senior Administrator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 13, 2022
View more
- Position Type
- Executive, Other Executive
- Employment Type
- Full Time
- Oversee all aspects of administrative management for approximately 100 full-time faculty, 50 full time staff, and 200 student employees
- Responsible for advancing the department’s priorities, anticipating emerging issues, keeping the Chair, department leadership and staff informed and coordinated, and working closely with them to develop creative options and to resolve complex problems
- Works collaboratively with department leadership, including chair and deputy chairs, as well as other faculty and staff to translate broad directions into concrete goals and accomplishments and senior-level project management leadership, meshing substantive policy goals with sensitivity to the interests and concerns and accomplishments of the department’s faculty, students and staff
- Provide data and analysis, benchmarking and other key information to support the assessment of the department’s performance in achieving its strategic priorities and through ongoing evaluation of progress, advises the Chair and leadership on areas requiring further attention
- Lead the execution of critical department priorities on behalf of the Chair, in close collaboration with relevant subject-matter leaders Serve as catalyst on critical projects/initiatives on behalf of the Chair (e.g. major initiative proposals, business plans, significant partnership opportunities for the department)
- Supporting deputy chairs as well as the four EHE standing departmental committees (Executive, Faculty Affairs, Educational Programs and Research) in their operations supporting departmental governance
- Partners with faculty as needed and oversees the operations and administration of academic programs in the department Overseeing communications for the department and the Chair, this include preparing background, research, memos, talking points, and other written materials for the Chair As requested, will serve as a liaison to and represent the Chair on communications and with internal and external constituencies as requested Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management In collaboration with Human Resources and department faculty, ensure the skills and competencies of department staff address changing technology and changing needs
- Oversee training of staff and develop procedures to improve efficiency, effectiveness and, as necessary, to reorganize Lead general facilities operations for department and work with Facilities Management on space projects and ensuring lab compliance
- Coordinate with faculty and department leadership to develop a space allocation policy for the department, maintain systems to monitor space use, including off-site locations and leases
- Promote an inclusive and innovative work environment
- Facilitates processes to ensure and monitors compliance efforts in the department (e.g. labs, research compliance, HR etc.)
- Project and analyze long-term trends in total budget for the department, including analysis of expected changes in teaching, research and professional practice activities, student enrollment and scholarship support, faculty size and composition as well as analysis and resolution of short-term issues
- Advise the Chair on resource needs and financial risks facing the department Ensure timely responses to requests for regular and ad hoc reports from Chairs, faculty, School and University administration, and sponsored research agencies Supervises financial staff and oversees fiscal management for sponsored research funding and other accounts: general funds, gifts, endowments, student scholarships and petty cash funds
- Oversees fiscal management for sponsored research of approximately $20 million per year (pre and post-award for grants, contracts, sub-contracts)
- Administers department’s general funds budget (approximately $5 million per year)
- Manages portfolio of gift funds with $8 million per year in narrowly restricted and current use gift spending plus $1 million in endowment payout Identify opportunities and champion major initiatives for continuous improvement in support of internal controls and financial reporting processes
- Ensure compliance with University policies and procedures and all applicable legal rules, regulations and Sponsor guidelines
- Serve as a key resource for strategic financial operational planning
- Oversee annual budget planning and preparation, financial analysis, long term projections and reporting
- Direct financial analysis processes, analyze business critical systems and proactively resolve strategic issues that may span multiple business areas
- Manage 6 direct reports and several indirect reports including: Financial Manager, Grants and Contracts Staff, Academic Program Staff, Communications and general administrative staff
- Oversees portfolio of approximately $40 million Well-Qualified and Interested Candidates should forward their Resume / CVs to Milton Hall at MHall@HumanCapitalLLC.com
Minimum Qualifications
- Bachelor’s Degree in Business, Finance, Accounting or related field. Master’s Degree in related field preferred
- Seven (7)+ years progressively responsible professional level administrative and financial experience related to monetary or non-monetary resources of a department
- Two years of supervisory experience and two years of financial management experience
- Master’s Degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula
- Advanced knowledge using financial and other software
applications including Microsoft suite and SAP
Special Knowledge, Skills & Abilities
- Ability to exercise administrative judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the organization Recognize the sensitivity and importance of managing confidential department and/or School information
- Ability to function independently, with a high level of discretion and decision-making responsibility, along with the discernment to understand when leadership intervention is important and necessary Integrity, candor, tact, good judgment and attention to detail Excellent writing, communication and oral presentation skills as well as analytical ability experience in financial modeling
- Ability to concisely present summary of work to senior leaders
- Proven record of project management skills, strong organizational planning and facilitation skills
- Knowledge and experience in grant administration Understand the challenges and complexities of managing research programs that occur overseas and in developing countries
- Ability to build rapport and relationships with varied groups of internal and external stakeholder
- Ability to work effectively both as part of a team and
individually
For all inquiries, please contact:
Milton HallPresident & CEO
Human Capital Consultants, LLC
4201 Wilson Blvd, Suite 320
Arlington, VA 22203
Mhall@HumanCapitalLLC.com
(202) 601-1075
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. The University promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans. Johns Hopkins University is a drug-free, smoke-free workplace.
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdfClassified Title: Administrator
Working Title: Senior Administrator
Role/Level/Range: L/04/LE
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F/8:30am - 5pm
Exempt Status: Exempt
Location: Hybrid/School of Public Health
Department name: Environmental Health and Engineering
Personnel area: School of Public Health
Please refer to the job description above to see which forms
of equivalency are permitted for this position. If permitted,
equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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