Operations Coordinator, Career Collaborative

Operations Coordinator, Career Collaborative



Job Description:

The Operations Coordinator ensures administrative and organizational efficiencies of Career Collaborative's operational activities and serves as the primary point of contact for the department to internal and external stakeholders, including the Career Collaborative team, the Assistant Vice President of Career Design & Employer Outreach, and Chief Operating Officer.

This role will oversee the coordination of all administrative aspects while managing the smooth functioning of day-to-day operations of the department including:

• Maintain databases and generate reports.
• Manage Handshake job and internship postings to be promoted in a complete, accurate and timely manner.
• Oversee accounting and budgeting functions, including accounts payables and accounts receivables; prepare travel and purchase requisitions; order products and office supplies; and maintain financial records and files.
• Coordinate, assemble and maintain administrative details and meeting logistics
• Assist in administrative efforts of InSight, including Handshake postings, milestone tracking, Handshake event promotion, Signature Events sign ups, and other efforts.
• Hire, direct and supervise student employees.
• Manage student/alumni appointments, calendar of events, registrations, and electronic systems for expense management, travel and placing orders with vendors.
• Serve as an information resource to prospective students and families; respond to department related inquiries from Champlain faculty and staff.
• Support programs and activities in Career Collaborative including weekly staff meetings, career fairs, Signature Events, and related Career Collaborative programs.
• Supports Champlain at campus events, including Admission Open Houses, Accepted Student Days, and Champlain Weekend.

Requirements:

• A bachelor's degree
• Excellent written communication and organizational skills
• Strong analytical abilities
• 3 years of administrative support experience
• Exceptional ability to multitask and remain calm in a fast-paced environment with frequent interruptions
• Ability to set and adjust priorities, learn new information quickly, be proactive and take initiative, as well as work both independently and as part of a team
• Strong writing and communication skills
• Professional and friendly demeanor needed

Additional Information:

The successful completion of a criminal background check is required as a condition of employment.

Champlain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV -positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its education and admission policies, scholarship and loan programs, employment practices or co-curricular and other College-administered programs. Champlain College will make reasonable accommodations for otherwise qualified students, applicants for admission or employment, or employees. Please contact the People Center at 802.651.5800 with questions concerning the hiring process or future employment at Champlain College, or if auxiliary aids or services are needed to apply for employment at Champlain College.

Champlain College is committed to fostering an inclusive and diverse community. Recognizing that diversity is both a reflection of our world and a source of rich education, Champlain strives to be diverse and inclusive in ways that reflect the world in which we live and work. All members of the Champlain community are valued as individuals.


Application Instructions:

Application materials must include a resume/CV and a letter of interest (Cover Letter) specifically addressing the desired qualifications. The College seeks candidates who, through their work and life experiences, service to the community, teaching or research can contribute to the diversity, inclusivity and academic excellence of Champlain College. Please include information about how you would contribute to these efforts and help to further this goal in your letter of interest/cover letter.

EU Employee Data Protection Notice:

https://www.champlain.edu/privacy/eu-employee-data-protection-notice



To apply, visit https://champlain.interviewexchange.com/jobofferdetails.jsp?JOBID=154495&CNTRNO=0&TSTMP=0

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