Assistant Personnel and Finance Manager, Mansfield Center DCLCP

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com * .

The Defense Critical Language and Culture Program (DCLCP) invites applications for an Assistant Personnel and Finance Manager to join their team. This position is responsible for assisting the Personnel and Finance Manager with all personnel and finance support for the Defense Critical Language and Culture Program (DCLCP). The position requires an important level of autonomy in managing a diverse set of tasks and projects for a variety of faculty and staff and a high level of attention to detail, initiative, complex problem-solving, maturity, and adaptability to complex and changing situations.

Responsibilities of this position include:

• Assist in the management of all DCLCP personnel and finance activities supporting a large and diverse staff and faculty
• Provide full back-up to the DCLCP Personnel and Finance Manager
• Assist in management and oversight for the numerous DCLCP budgets; research and provide historical financial data; provide reconciliation and assist in management of budgets; create event financial reports and general DCLCP grant financial reports
• Manage the following activities on a consistent basis: ProCard reconciliation/log maintenance; processing, reconciling, and summarizing DCLCP reimbursements and accounts; developing and providing financial reports to management; participating in monthly DCLCP financial analysis activities; and participating in audit-finding correction activities
• Independently create and maintain DCLCP accounting assessment reports after analyzing raw assessment data; use metrics to analyze performance and prepare data and reports
• Assist in management of all personnel tasks; ensure DCLCP conducts all personnel and administrative activities in accordance with UM policies; maintain personnel records
• Assist in management of the DCLCP faculty, staff, and graduate teaching assistant recruitment, selection and hiring process
• This position requires the incumbent to develop knowledge of DCLCP and university policies, procedures, and forms; knowledge of Banner, Moodle, Grizmart, UMDW and Silkroad; knowledge of faculty recruitment and evaluation guidelines and requirements; and a working understanding of language and culture instruction for United States military and government agency delivered over video teleconferencing (VTC) and in-resident venues
• This position requires a very high level of attention to detail, initiative, excellent written and oral communication skills, and the ability to work with a large and culturally diverse team

Due to multiple training sites, some travel may be required. The position is located in Missoula, Montana.

Required Skills

• Ability to manage multiple tasks simultaneously, prioritize, organize, meet deadlines in a complex environment and to ensure exceptional attention to detail, including managing others to whom tasks have been delegated
• Must be able to work productively within a large and culturally-diverse team, establish a strong professional working relationship with subordinates, and work independently
• Demonstrated ability to communicate effectively, both orally and in writing, with diverse populations, including with military and government partners, other MUS departments, administrators, faculty, faculty applicants, staff, and students
• Demonstrated ability to take initiative and solve problems in a complex and rapidly-changing environment
• Budgeting and financial management/tracking skills
• Human resources management skills
• Ensure proper treatment of confidential and sensitive information
• Demonstrated ability to analyze data and summarize results in a written report
• Knowledge of supervisory practices and techniques
• Knowledge of standard office practices and procedures; business English, spelling, grammar, composition, proofreading, and ability to edit materials
• Demonstrated skill in the operation of personal computers and related word processing, spreadsheet and database software, as well as the ability to update web content (MS Word, Excel, Outlook, Access) with the ability to learn new software

Minimum Required Experience

• Bachelor’s Degree and three (3) years of related work experience, or an equivalent combination of education and experience

Preferred Qualifications

• Master’s degree
• Budgeting and financial management/tracking skills
• Human resources management skills
• Experience in a related field (Personnel, Finance and/r Administration) within the Montana University System

About the DCLCP and UM

The Defense Critical Language and Culture Program (DCLCP), Mansfield Center, at the University of Montana is dedicated to providing superlative language and cultural training for Department of Defense customers. Our instructors and staff develop and present comprehensive language and regional studies/cultural awareness courses, courseware, and supporting materials designed to support national security mission needs.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: UM Lifestyles
• University Highlights

Position Details

Position Title: Asst Personnel and Finance Mgr (Budget Analyst III)

Position Number: NEW

Department: Mansfield Center - DCLCP

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $22.885/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Sunday, October 30, 2022 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via the UM jobs website directly to ensure all application materials are received.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable
2. Detailed Resume – listing education and describing work experience
3. Professional References – names and contact information for three (3) professional references

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com * .

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular