The Area Accountant provides professional guidance and oversight to ensure departmental fiscal transactions and procedures are in compliance with federal, state and university laws, regulations and policies. This includes the departmental programs and specifically involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and knowledge of compliance requirements for Federal uniform guidance, university and state fiscal rules, gift funds and other rules and regulations as applicable.
The position reports to the Assistant Director of Facilities Management Finance, and works closely with unit directors, managers, and the administrative team.
This position provides financial information, analysis, reporting, and instruction by:
- Preparing monthly and quarterly financial reports for approximately forty assigned accounts. Includes querying data, analyzing complex labor hour and material reports, and compiling the data into a comprehensive report.
- Meeting regularly with assigned area managers to present their budgets and financial status. This includes making budget projections and proposing solutions for staying within allowable balances through independent investigating, analyzing, interpreting, researching, and evaluating financial information for assigned accounts.
- Development of the annual departmental budgets for Logistics, Trades, Operations Management and other assigned accounts. Includes working with area managers, developing chargeable hours and billing rates, and entering budgets for assigned accounts in Kuali.
- Maintaining and updating the Facilities Management university alarms database, coordinating calculation of billing rates with CSUPD, and billing by journal entry or invoice.
- Preparing, reviewing, monitoring, and correcting account transactions. Creating procurement documents (PCARD, Disbursement Vouchers, purchase orders) and making payments.
- Fiscal Officer authority for approximately 40 accounts with a variety of sub-accounts and sub-funds. Must have a deep understanding of the various sub-funds and the differing guidelines for each sub-fund, which includes knowing what expenses are allowed and the various object codes to use for each sub-fund.