Office Supervisor, Blount Center

Application Deadline:               Friday, October 21, 2022

 

Salary & Benefits:                     Salary is $41,493.44. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.

 

Classification:                            Full-time, Career Service, Pay Grade C7, Exempt.

 

Location:                                    Blount Center  401 NW 6^th Street, Gainesville, Florida, 32601.

 

Overview:  Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.

 

 

 

The Office Supervisor organizes and directs the clerical and functional operations within an assigned department, office or program.  This position also provides initial support to students, staff, and community members who have questions or concerns before referral to leadership.

 

 

 

Responsibilities and duties include:

 

• Provide oversite and management of staff and/or operations with delegated authority within assigned department, office or program area.  
• Exercise independent judgement in addressing the daily concerns of internal and external constituents; may act on behalf of the supervisor in their absence.
• Determine how and when issues should be escalated to supervisor.
• Delegate and assign duties as required to meet department goals.
• Assist in the tasks of daily office management, which may include payroll, budget reports, ordering supplies, travel, or scheduling.
• Evaluate departmental, office or program operations and activities; recommend improvements and modifications.
• Coordinate the hiring process including completion of required documents and making recommendations for new hires and terminations.
• Provide training, coaching, discipline and evaluation of direct reports.
• Provide administrative support and leadership through completion of assignments, which may include researching, compiling, analyzing, and summarizing data for special projects, programs, and various comprehensive reports.
• Prepare or direct the preparation of annual, quarterly, or administrative reports.
• Assist with maintaining the budget including tracking of expenditures and coordinating purchasing activities.
• Maintain calendars of department or office activities, meetings and various events; coordinate activities with other departments, offices, students, the public and outside agencies.
• May assist in the development or upkeep of the department/area webpage.

• Provide service excellence through courteous, informed, accessible, and professional engagement.
• Comply with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality
• Perform other duties as assigned.

 

 

Reports to: Interim Director, Blount Center

 

 

 

Qualifications

 

Required:  Associate degree and four years of related work experience or a combination of completed education and related work experience equal to six years.

 

 

 

Additional Requirements: A criminal background check will be conducted.

 

 

 

Preferred: Prior supervisory or management experience. Bookkeeping and budgeting experience.

 

 

 

Knowledge, Skills and Abilities:

 

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Organization & Time Management – able to plan, schedule, organize, and follow up on tasks related to the job to achieve goals within or ahead of established time frames. Adaptability to Change – able to be flexible and supportive, and able to positively and proactively assimilate change in rapid growth environment. Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Analytical Aptitude & Problem Solving - proven skills in identifying issues, developing creative solutions and options, and following through with implementing resolutions; able to make well-reasoned, sensible and timely decisions based on careful, objective review and informed analysis of available information, considerations and other factors. Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors. Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs. Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader;  possesses expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce. Results Orientation – proven ability to set and exceed established targets. Ability to work successfully in a multi-cultural environment. Ability to effectively handle confidential and proprietary information. Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

 

 

 

 

Application Process: All applicants must submit a completed online SF Employment Application, a letter of intent, an up-to-date resume, as well as college transcripts to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

 

 

 

 

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

 

 

 

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. http://www.sfcollege.edu/eaeo/
 

Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: https://www.sfcollege.edu/titleix/

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions.

Preference will be given to eligible veterans and spouses of veterans.