Associate Director, Networks and Regional Engagement

Job Summary

Reporting to the Executive Director for Alumni and Community Engagement, the Associate Director for Networks and Regional Alumni Engagement serves as an integral member of the Alumni Engagement team. The position plays a critical role in carrying out the strategic engagement effort to develop and sustain relationships among the San Jose State University’s alumni and foster a continued connection between affinity groups, such as networks and chapters and regional alumni with the campus. This position will advise and manage established networks and chapters, on-board new networks, and create process consistency among the various groups, while adhering to Alumni Association guidelines. The relationships should be designed to deepen the networks and group’s philanthropic involvement over the course of a lifelong relationship with the University. Additionally, the incumbent should work to identify, recruit and motivate regional alumni and volunteers to provide leadership for or participation with sustained strategic programs, including creating or participating in regional programming or events to engage our global alumni. The Associate Director will be an experienced facilitator, organizer and a self-starter who thrives on connecting alumni with their alma mater, and continuing to engage with our global community through affinity programs. Strong relationship building abilities and sophisticated communication with an ability to look through a diverse lens and reach alumni where they are located.



Key Responsibilities

• Directly responsible for developing, implementing, and administering all aspects of alumni networks and chapters
• On-board new networks, including advising on bylaws, membership, budget and programming
• Create and maintain process consistency among the various groups’. Formulate, implement and maintain standard policy and procedures for alumni network operations.
• Create and manage a council/committee to communicate and share best practices.
• Disseminate the groups’ efforts and communications to Alumni Engagement, the campus community and to our regionally based alumni.
• Work with necessary members of the Alumni Engagement team and campus community to support the groups’ efforts in regard to engagement, membership, scholarship, events and programming.
• Monitor and reconcile network financial statements - (e.g., income, expenses, cash available) to facilitate planning events and activities
• Build and maintain the connection across networks and chapters and expand to regional affinity
• Review and advise on marketing collateral necessary to foster continued volunteer interaction and participation in alumni network outreach and programming
• Acts as the liaison between network leaders/volunteers and various University constituents, including but not limited to Student Affairs, Dean's offices, Financial Aid
• Assist network volunteers in planning and executing event-related needs such as contracts, processing funds collected, financial data, and insurance coverage
• Monitors planned network and chapter programs and provides ongoing analysis and evaluation. Ensures activities are consistent with Alumni Engagement goals and Transformation 2030 Strategic Plan
• Recruit, retain and train alumni volunteers and facilitate their active involvement in Alumni Association and campus activities. Ensures that each network and chapter build leadership succession into their planning
• Provides timely and accurate reporting to the Alumni Association Board of Directors regarding network status and activities and to the Engagement Committee on any emerging issues, participation numbers, financial data, etc.; facilitates outreach/ communications to the constituency
• Identify key alumni, local and regionally, and develop relationships that result with an increase in the level of outreach among a diverse population of SJSU alumni

Knowledge, Skills & Abilities

• Ability to view perspectives, connect and relate through a diverse, equitable and inclusive lens
• Knowledge of membership-based networks, chapters, affinity groups or similar groups
• Strong Knowledge and understanding of effective identification, cultivation, solicitation, and stewardship techniques and strategies
• Unquestionable integrity and commitment to professional ethics
• High level of initiative, attention to detail and organization skills
• Demonstrated skills in clear and effective communication skills, both written and verbal
• Demonstrated successful experience working with affinity groups, campus leadership, alumni, and boards of directors or similar
• Ability to be efficient and work independently while also being able to collaborate effectively in a group setting
• Skillful in successfully managing multiple projects, meeting deadlines and complete assignments in a goal-oriented engagement and fundraising environment
• Ability to perform consistently and accurately, organize and plan work and projects, make decisions and complete duties with little supervision
• Ability to maintain confidentiality and appropriately handle sensitive communications
• Demonstrated spirit of flexibility and strong customer service ethic
• Proficiency in Microsoft Office Suite, Google Apps and experience utilizing database programs and platforms
• Ability to establish professional working relationships and interact effectively with diverse groups having competing interests and priorities within the university and community
• Demonstrated ability to provide vision, motivation and guidance to a diverse volunteer constituency
• Effective management of time and efficiency working with multiple tasks in a fast-paced environment
• Willingness and ability to work both independently and in a collegial team environment

Required Qualifications

• Bachelor’s degree required or any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved
• Minimum of four (4) years successful experience in a related field or non-profit environment
• Experience in diverse, equitable and inclusive initiatives that build affinity
• Experience in networking to build creative and mutually beneficial relationships with member-based networks/groups and individuals
• Experienced in demonstrating and reporting on this return of investment/engagement

Preferred Qualifications

• Master’s Degree
• Experience in industry/academic relations, or other relevant experience at a college or university with a comprehensive alumni relations program
• Experience in networking to build mutually beneficial relationships that expand regionally
• Experience in communicating the University’s mission to a wide range of constituents
• Experience coordinating, mediating, and collaborating with affinity-based networks/groups

Compensation

Classification: Administrator II
Hiring Range: Commensurate with experience

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 10, 2022 through October 30, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).



Advertised: October 10, 2022 (9:00 AM) Pacific Daylight Time
Applications close: