Confidential Executive Assistant to the Provost

 Confidential Executive Assistant to the Provost

Job ID: 25339

Location: Brooklyn College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Brooklyn College is soliciting applications for the position of Confidential Executive Assistant to the Provost. The Provost seeks a Confidential Executive Assistant to oversee and manage the Office’s administrative, clerical and reception work across three units—the Provost’s Office, Institutional Effectiveness, and Faculty and Administration.

In addition to the CUNY Title Overview, the confidential executive assistant works with staff and administrators across the college, manages the Provost’s calendar, schedules meetings, takes minutes, maintains the office’s budgets and supply inventories, keeps up to date records, liaises with the budget office, manages the offices work for faculty hiring, organizes events, conducts basic research, manages the general office email account, drafts communications, and proofread documents.  

The selected candidate will demonstrate outstanding interpersonal, communication, and technological skills and thrive in a collaborative and collegial environment.  the ability to maintain confidentiality, act with diplomacy, think critically, and work independently are key to success in the position. 

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

QUALIFICATIONS

Bachelor's degree and four years' related experience required

Other qualifications:

• Ability to maintain confidentiality and act with discretion Excellent oral and written communication, interpersonal, and critical thinking, and problem-solving skills Strong research skills, including internet research, and numeracy Proficiency with MS WORD, PowerPoint, EXCEL, GOOGLE Docs, Dropbox, Microsoft Teams etc. Detail oriented; ability to multi-task Outstanding organizational skills Demonstrated ability to work collaboratively and collegially Ability to work fully in-person on a 9-5 schedule Master’s degree and experience in a higher educational environment preferred

CUNY TITLE OVERVIEW

• Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.  Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community Organizes, creates, and distributes key, complex management reports with a high degree of accuracy Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities Procures required internal and external resources and services and manages their utilization May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing Participates in special projects and efforts to improve unit effectiveness Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$64,649 - 75,465; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

From our job posting system, select "Apply Now'', create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, please visit https://cuny.jobs/brooklyn-college/new-jobs/ .

Applicants should provide a cover letter and resume in .doc or .pdf format.

CLOSING DATE

November 2, 2022

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.