Administrative Assistant - Office of Disability & Accessibility Services

Description of Earlham:

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that’s just a short drive away from several major metropolitan areas—including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College's Office of Disability and Accessibility Services (ODAS) is seeking a Part Time Administrative Assistant.

The Office of Disability and Accessibility Services (ODAS) is guided by the mission of Earlham College—to assist every student in discovering the teacher within. ODAS focuses its work on aiding and enhancing the broad range of academic skills necessary for student success. ODAS offers a variety of support services to all students including reasonable accommodations in compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, individual learning strategy support (e.g., working sessions with students on time management, creating a schedule, and personal advocacy), academic and life skills workshops (e.g., effective studying and test-taking, strategic note-taking, reading with a purpose, campus living, and interpersonal conflict resolution), and advocacy support for students with disabilities in faculty meetings, student conduct processes, and referral to support services. With the goal of transformative student experiences, we understand the support and individualization needed to help students achieve their fullest potential. An accessible education is every student’s right. Serving students with and without disabilities alike, we believe that everyone encounters obstacles and challenges that can impede their educational access. It is for this reason that ODAS offers services to all Earlham students, working closely with our partners in the Quantitative Reasoning Center, Peer Tutoring Center, Writing Center, Residence Life, Health and Counseling Services, and the Offices of the Registrar and the Associate Academic Dean for Students, to ensure collaborative support toward successful graduation.

The Administrative Assistant for ODAS will be an integral member of the Disability and Accessibility team, managing daily operations including, but not limited to, answering phone call and email inquiries and directing in-person visitors, appointment and event scheduling, confidential filing and record-keeping, managing distribution and operation of adaptive technology, processing provider paperwork for Coordinator review, creating and updating print and electronic materials, proctoring examinations, supporting related student organizations, and supervising student-workers. We are looking for a dynamic, motivated, flexible, and collaborative professional with skills in organization, time management, interpersonal communication, and record-keeping. A commitment to diversity, equity, inclusion, and confidentiality is essential as well as a passion for working with students with diverse learning and living needs and communication styles.

Role and Responsibilities

• Handle highly sensitive and confidential information (and documentation/reports) of students applying for and gaining reasonable accommodations
• Refer students to needed resources both on and off campus
• Maintain confidential paper and electronic filing
• Follow up to request needed documentation from students
• Maintain lending system for adaptive technology
• Creation of excel sheets for student tracking
• Maintain inventory for offices
• Respond to phone calls and monitor emails
• Assist with tabling for various events like NSO, involvement fair, etc.
• Assist students with completing documentation
• Greet office visitors and take complete messages
• Organize and schedule meetings/appointments
• Maintain contact lists
• Other duties as assigned by supervisors

Qualifications and Education Requirements

• Attention to detail and excellent record keeping
• Ability to multitask
• Excellent written and verbal communication skills
• Efficient time management skills and the ability to prioritize tasks
• Previous customer service experience
• Proficiency in Microsoft Office (Excel, Word)

Preferred Skills

• Associate or Bachelor’s degree
• Knowledge of disability-related laws and privacy regulations (FERPA, ADA, Civil Rights Act of 1964, Section 504, IDEA, HIPPA, etc.)
• Previous administrative experience
• Working knowledge of Qualtrics

To Apply

Please send the following materials through our Earlham College Careers Portal :

• Cover Letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion as it relates and specifically pertains to this position.
• Resume
• List of 3 References with Contact Information

Earlham College requires all employees to be vaccinated against COVID-19 or apply for and receive a qualified exemption within two weeks of the employment start date.

Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham’s Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.