Budget Analyst

Budget Analyst

Job no: 518674
Work type: Staff
Location: Humboldt
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time





Budget Analyst

Office of Academic Affairs & Academic Programs
Job #518674
Close Date: Tuesday, October 18, 2022

(Job #518674) Admin Analyst Specialist II E - 12, Budget Analyst, Salary: $5,022-$9,083 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in the Office of Academic Affairs. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

Now is an exciting time to join the Office of Academic Affairs (OAA) as we transition to Cal Poly Humboldt! Cal Poly Humboldt has been named the state's third polytechnic institution and the first in Northern California. Backed by a historic state investment, we're adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Position Summary: The analyst oversees all fiscal support, analysis, projections, and reporting for state funds, and grant funds and processes all budget related documents that flow through OAA to review for accuracy and alignment with campus practices and CSU system policy. This position requires the use of independent judgment to perform analysis and provide guidance, including making recommendations on the appropriate use of accounting codes, interpreting and applying a wide range of policies and procedures, and engaging in extensive collaboration with colleagues to successfully implement policy, procedures, and process changes. Provides fiscal oversight for two Major Budget Units including 17 departments.

Key Responsibilities:

The Budget Analyst is responsible for applying independent judgment to plan, organize, and perform a wide variety of administrative, technical, and analytical duties in support of the OAA and Academic Programs MBUs, and is expected to represent the office and the position with the highest integrity and in a professional, positive, respectful, service-oriented manner at all times. Major duties of the position include, but are not limited to, the following:

Budget and Administrative Oversight

• Responsible for preparation, development, and maintenance of the MBUs' budgets, including budget transfers, reviewing transactions, forecasting, reconciliations, and reviewing the financial implications of decisions.
  
  
• Serve as budget advisor to the Provost, the AVP of Academic Programs, and the AVP of Faculty Affairs, accountable for the MBUs fiscal compliance, health, and integrity.
  
  
• Provide financial leadership across the MBUs, advising on stewardship of university resources, financial systems, data warehouse programs, and address inquiries from stakeholders relating to university budget policies and procedures.
  
  
• Research, organize, and prepare data pertaining to budgetary or financial issues using software tools such as PeopleSoft, OBI, and Questica.
  
  
• Work directly and collaboratively with the University Budget Office to maintain consistent business operation and function and participate in the development and maintenance of a university budget and resource allocation model.
  
  
• Develop and oversee the implementation of internal policies and procedures for use by the MBUs' professional and administrative staff.
  
  
• Review all appointment and payroll documents to determine accuracy and fiscal impact on the MBUs and their departments.
  
  Statistical Analysis and Reporting
  
  
• Evaluate financial impact of personnel decisions, salary increases, retirement and replacement backfills and make recommendations to the Provost.
  
  
• Research, develop, modify, and update information for personnel salary expenditures, incorporating information provided by departments, Payroll, and the University Budget Office. Investigate and resolve salary discrepancies.
  
  
• Prepares and analyzes quarterly and monthly budget reports for all areas and departments within two MBUs. Gather information, prepares other specialized and adhoc budget reports as needed and as requested.
  
  
• Provides support to the Provost and other management and staff in the Office of the Provost on special projects, as needed.
  
  Knowledge, Skills, and Abilities Associated with this Position Include:
  
  
• Working knowledge of and ability to apply expertise to financial, budget, and account management functions. Extensive knowledge of principles, problems, and methods of public administration and fiscal management.
  
  
• Ability to independently research and analyze data from a variety of sources to make projections and generate reports, including skill in identifying, investigating, and analyzing problems that impact fiscal operations and processes.
  
  
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved, while maintaining a student-centered focus.
  
  
• Advanced proficiency in current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of budgeting, reporting, and financial management systems. Ability to attain fluency in specialized software programs used in financial management, budgeting and reporting.
  
  
• Knowledge of or ability to learn quickly the budget related systems, financial structures, and procedures of the CSU. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
  
  
• Experience building and sustaining collaborative working relationships with a variety of individuals from diverse backgrounds. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents.
  
  
• Possesses strong critical thinking skills. Demonstrated ability to compile, write, and present reports to a wide audience of campus and community stakeholders.
  
  
• Must be courteous and approachable and possess the ability to develop and maintain professional interactions, approach individuals in a tactful manner, and treat individuals with respect and consideration.
  
  
• Ability to work both independently and in a close-knit team environment. Demonstrated experience delivering excellent service.
  
  
• An understanding of the dynamics of diversity, equity, and inclusion in higher education and a demonstrated ability to incorporate this understanding, as appropriate, to all levels of work.
  
  
• Ability to operationalize sustainability concepts (economic, societal, and environmental) into all aspects of job duties.
  
  
• Able to accept constructive feedback, work cooperatively and resolve conflicts.
  
  
• Demonstrated ability to maintain the highest standards of integrity and confidentiality
  
  
• Requires thorough working knowledge of computers and G Suite and Microsoft Office Suite, including intermediate to advanced skills with Microsoft Office, with strong proficiency in Microsoft Excel. Ability to use a broad range of technology and systems for the capture, maintenance and reporting of key data required.
  
  Minimum Qualifications: This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. In addition, this position requires knowledge and demonstrated experience with budget and fiscal business practices and procedures.
  
  Preferred Qualifications:
  
  
• Experience in administrative work in higher education involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
  
  Application Procedure: To apply, qualified candidates must electronically submit the following materials via PageUp:
  

Letter of Interest

Resume or Curriculum Vitae

Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:59 p.m. on Tuesday, October 18, 2022.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt's Human Resources Office at (707) 826-3626.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Humboldt Annual Security Report is available at: https://clery.humboldt.edu/content/annual-security-reports.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent off of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:1038
Publication Date: October 03, 2022







Advertised: 03 Oct 2022 Pacific Daylight Time
Application Closes: 18 Oct 2022 Pacific Daylight Time

To apply, visit https://careers.humboldt.edu/hm/en-us/job/518674/budget-analyst

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