Financial Operations Manager - Student Affairs

Financial Operations Manager - Student Affairs

Requisition ID
req1475

Department
Financial Services Operations

Campus
Downtown Center

Employment Type
Administrative-Full Time

Best Consideration Date
For best consideration, apply by October 24, 2022; applications received after this date are not guaranteed a review

Position Summary

The Finance Department in conjunction with the Student Affairs Division is seeking an experienced higher education professional for a Financial Operations Manager position to support the strategic direction and operations of the Student Affairs division while reporting to the AVP of Finance. The Student Affairs Operations Manager serves at the Downtown Center with frequent travel throughout the district.

This position will be responsible for Student Affairs financial support, focusing on areas such as responsibility for budget development, the relationship between tuition/fee revenue and enrollment projects as part of an overall Strategic Enrollment Management plan, and provide support and guidance between the College and students primarily through the District Student Council. This position will work closely with Student Affairs leadership, and will be a valued partner in the development and understanding of division-wide budgets. This is an exciting time to join the College in this new position and help implement the new College Strategic Plan.

See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/financial-operations-manager/

Candidate Profile

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. If you meet the minimum qualifications, we encourage you to apply even if you do not believe you meet every one of the success criteria qualifications described below . You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.
  • Demonstrated competence with ERP and other systems such as Microsoft and Google Suite tools (Word, Excel, Sheets, PowerPoint, Slides, Access), Banner, Ad Astra, Argos, and Prophix or the ability to translate experience with other comparable systems.
  • Experience working within government/non-profit fund accounting and preparing account reconciliations and reports.
  • Proficiency in generally accepted accounting principles and state and federal operating rules and procedures.
  • Experience in utilizing Oregon OAR’s, OAS’s and ORS’ (such as Oregon Local Budget Law in ORS 294.XXX, Federal Uniform Guidance CFR 200, ORS 279 A&B, OAR 137 chapters 46 and 47) and related policies and procedures.
  • Experience developing accounting procedures and monitoring staff compliance.
  • Experience working cooperatively with management accounting preparing audit documentation in support of the annual audit and policy and procedure compliance.
  • Experience working with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
  • Highly effective communication skills in all modalities, including the ability to explain technical financial information to non-finance department managers and other staff, ability to summarize recommendations with solid reasoning either through written or verbal formats, and to respond to questions and concerns with professionalism and diplomacy.
  • Demonstrated experience in revenue forecasting based on enrollment district-wide, course analytics, and disparate data sources (e.g., Institutional Effectiveness, Enrollment Services, and other financial and student metrics).
  • Familiarity with a variety of student service processes such as accounts receivable, student/vendor billings, financial aid refund processing, cash control management, tuition and fee calculation and reconciliation, and reporting preferred.
  • Responsibility to provide guidance on Student Activity Fee and Student Activity Fund; Work with District Student Council on fee analysis and pricing.
  • Support Strategic Enrollment planning through the development and use of tools, reports and data analytics that measures SFTE, course scheduling, and tuition revenue.
  • Experience in higher education in student support services, finance, or budget (or a combination of these), experience preparing cost of service and/or business model studies, experience building new processes to automate systems, and/or experience working with multiple Student Affairs programs and services whose mission and values support the holistic development and academic success of students is a bonus.
Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).



Bachelor’s Degree in Accounting, Finance, or Business Administration, or related area AND five (5) years of progressively responsible professional-level related experience, including two (2) years of financial program management or supervisory experience.

OR Bachelor’s Degree in any field AND seven (7) years of progressively responsible professional-level related experience including two (2) years of financial program management or supervisory experience.


OR Nine (9) years of progressively responsible professional-level related experience including two (2) years of financial program management or supervisory experience.

Position Grade
K

Starting Salary Expectations
Minimum $74,813 to range midpoint of $91,646 Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity.

Position Grade Salary Range
$74813 to $108478 Annual Salary

FTE
1

PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions.

Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- 14.67 hours of vacation leave per month
- 1 day of sick leave per month
- 11 holidays
- 3 additional personal leave days per year

View a complete list of PCC benefits .

Working Conditions and Physical Requirements
Work environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Working hours may vary and occasional evening or weekend work is required. Frequent travel to other locations is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Background Check Required
Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
  • Veterans: DD214
  • Disabled Veterans: DD214 and Letter from the Department of VA
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report 2021 (ASR) is now available for viewing on the Department of Public Safety website:

https://www.pcc.edu/public-safety/wp-content/uploads/sites/14/2021/09/PCC-ASR-2021-Final.pdf

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