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Communications

Employer
Willamette University
Location
Oregon, United States
Salary
Salary Not specified
Date posted
Oct 6, 2022


Communications & Event Coordinator

Posting Number: R0004729
Location: Portland Campus

Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Graduate Communications Coordinator at the Hallie Ford School of Graduate Studies works with the Graduate Faculty and the Graduate Administrative Team to successfully support student events, marketing & communications within the HFSGS.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DUTIES:

Marketing & Communications
  • Drafts web copy and updates; audits web pages and social media accounts for traffic, corrections.
  • Develop marketing and design materials for collateral and social media; supports faculty in unified messaging for academic programs.
  • Manages HFSGS Social media channels and organizes content, follower acquisition.
  • Works with Director, Faculty and Enrollment Management to coordinate the annual LookBook and associated marketing collateral for HFSGS.
  • Manages purchase and coordination of advertising for HFSGS.
  • Manages HFSGS e-blasts and newsletters through Constant Contact.


Events & Student Activities
  • Works with graduate faculty, students and leadership to coordinate recruitment, academic and community events focused within HFSGS.
  • Amplifies visiting artists and scholars through internal and external marketing and social media.
  • Supports gallery openings and visiting artist events with faculty within the Graduate School.
  • Coordinates the review and selection process for Program and Thesis awards during commencement.
  • Creates HFSGS Thesis Event Program and Plan; identifies galleries and spaces for thesis.
  • Works with Administrative Coordinator to secure venues and contracts for Thesis.
  • Plans and executes Thesis promotion and marketing.
  • Coordinates with student workers and Center for Contemporary Art & Culture (CCAC) Exhibitions Staff to manage and install student thesis work.
  • Leads student tours as necessary.
  • Maintains records and manages budgets related to scope of work.


MINIMUM QUALIFICATIONS:
  • Bachelor's Degree required
  • Position requires a high degree of data literacy, office management skills, attention to detail, and interpersonal intelligence; consult supervisor when unsure of a policy.
  • Exercise of human relations skills is critical to the success of this position. Position is key to maintaining important positive college relations with PNCA faculty, staff, administration, students, and members of the community and the public.
  • Event management experience is required.



Knowledge, Skills & Abilities
  • Ability to manage time effectively.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to plan and execute administrative tasks in an organized and efficient manner.
  • Ability to exercise critical human relations skills in establishing and maintaining effective and positive working relationships with college faculty, staff, administration, students, and members of the community and the public.
  • Maintain privacy of confidential documents.
  • Must be proficient with Mac software, PowerPoint, Excel, Word, and e-mail correspondence via Google Suite.





PRFERRED QUALIFICATIONS:
  • Experience in higher education, sales/marketing, or related fields is highly preferred.
  • Proficiency with Adobe Creative Suite is a preferred skill.


Salary: $23.26 per hour



Typical Work Schedule:

Typically Monday - Friday during normal office hours. Some evening and weekend event support work will be expected.

Physical Demands & Working Conditions:

Typical work is performed indoors in a normal office environment. Intermittent physical effort in event set up/take down may be required.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
  • Cover letter addressing the required/desired qualifications
  • CV/Current Resume
  • One writing sample


Reviewing of applications will begin on October 21, 2022 until the position is filled.

​Incomplete applications will not be considered. A cover letter is required for consideration.


Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Portland-Campus/Communications---Event-Coordinator_R0004729

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. jeid-79d82d2ad5cc964a8e764a7836818a45

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