Assistant Dean of Administrative Operations - Dietrich College

The Assistant Dean of Administrative Operations (AO) for Dietrich College directs the day-to-day operations of the college with oversight to coordinate the operational workflows, staffing and organizational development. The Assistant Dean of AO assesses college workflows for opportunities to improve efficiency and consistency and leads change. Assesses staffing for opportunities to expand and contract staffing of particular functions across the college. Creates and leads implementation changes.

The Assistant Dean of AO functions at a strategic level across the college to lead the college’s faculty and staff supervisors in human resources practices that help create and sustain a cohesive, high-performing organization and works closely with the Human Resources team assigned to the college. The Assistant Dean of AO reports directly to the Dean, is a member of the Dean’s Cabinet and serves as the college’s primary representative to the university’s Administrative Leadership Group (ALG). Dietrich College financial operations are $73M including $19M of research dollars. The college population includes 212 faculty FTEs, 158 staff FTEs and 316 graduate student FTEs.

Your core responsibilities will include:

Directs the day-to-day operations of the college with oversight to coordinate the operational workflows, staffing and organizational development.

• Reviews college’s administrative compliance with government and regulatory requirements. Creates, recommends and implements college procedures in consultation with the Dean. Communicates these procedures to the department constituents.
• Anticipates and manages the impact of central university administrative policies on the college. Develops and implements procedures. Problem solves issues regarding governance, administrative, and personnel policies.

Assesses college workflow and staffing. Creates and leads implementation plans for improving college workflow and the staffing structure.

• Assesses college workflows for efficiency and consistency in process. Collaborates with the Assistant Dean of Information Technology and Operations to develop technology-based solutions to improve operational workflows in response to assessment outcomes.
• Assesses the current staffing structure for opportunities to expand and contract staffing of particular functions across the college. Collaborates with the Director of Financial Planning and Analysis on the cost/benefit analysis of operational changes to ensure that the staffing and operational functions remain within the college funding allocation and financial resources and collaborates on the Provost’s position control report.

Leads the college’s faculty and staff supervisors in human resources practices that create a high-performing organization.

• Develops career paths for Dietrich staff to improve retention. Recommends staff training and development programs to college leadership, department heads, faculty, and staff supervisors. Engages with the Office of Human Resources’ (OHR) Professional Development Services team to identify and implement college-wide staff training and professional development programs in work functions, team building and leadership development, i.e. Tableau training, Leadership Development Initiative (LDI) program. Collaborates with the Associate Dean of Diversity, Equity, Inclusion and Belonging (DEIB) on creation of ongoing professional development to improve awareness of DEIB in the workplace.
• Directs the college’s performance management process. Coaches supervisors and leads staff on effective performance management strategies. Leads the college implementation of goal setting. Collaborates with the Dean on calibrating the performance evaluations across the college. Serves as the merit facilitator in the college and advises the Dean on all aspects of the merit process in Workday and the merit process that occurs outside of Workday.
• Coaches all college supervisors regarding issues of: recruiting, reclassifications, mid-year salary adjustments, performance improvement plans. Shepherds all staff changes through their proposal, justification and approval by the central university offices.

Serves as the primary liaison between the university’s administrative leadership and Dietrich College.

• Promotes the mission, identity and strategic initiatives of Dietrich College within the university, the college and beyond the campus.
• Serves as the Dietrich College approver of Workday transactions and approves other college activities, i.e. Disaster Recovery/Business Continuity Plans.
• Represents the college at university meetings of the Administrative Leadership Group (ALG), Academic Business Managers Council (ABMC), Academic Leadership Forum (ALF) and HR Ambassadors. Serves as the college contact for central university offices.
• Maintains dotted-line supervision of the department business managers. Serves as a resource for the business managers. Leads implementation of university policies and procedures by liaising with the business managers. Leads the twice-monthly business manager meetings.

Flexibility, excellence, and passion are vital qualities within Dietrich College. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Strong oral and written communication skills
• Proven Project Management Skills
• Analytical skills
• Maintain confidentiality

Qualifications:

• Bachelor’s degree; Master degree preferred
• 8-10 years of relevant work experience; preferred experience in Human Resources and organizational development; knowledgeable of relevant employment and labor laws
• Experience managing projects and processes
• Experience in academia is a plus!

Requirements:

• Successful background check

Are you interested in this exciting opportunity? Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus .

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

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