Administrative Assistant II, Sanford College of Education
- Employer
- National University
- Location
- California, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 6, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Position Summary :
With limited supervision, the Administrative Assistant role provides administrative and staff support duties for faculty, administrators, and students within the Sanford College of Education. It requires a range of skills and knowledge of organizational policies and procedures, along with assisting and directing visitors and resolving administrative problems and inquires. In this role, you will compose, edit and proofread correspondence and reports; review/route/audit high volume internal forms including grade appeals, grade changes, expense approvals and reimbursements; provide meeting scheduling and coordination; and prepare a range of administrative documents.
Please note there are two openings for a remote Administrative Assistant II in the Sanford College of Education. The hours are Monday - Friday 8 a.m. - 5 p.m. PST.
Essential Functions :
- Provides administrative support for SCOE faculty statewide
including meeting coordination, calendar management, document
creation and coordination, gathering data for reports, copying and
scanning documents, organizing and maintaining electronic and paper
filing systems, managing department distribution lists. Includes
support of academic functions, assessment efforts, staffing issues,
and program documents
- As first point of contact in the department, engages with
students, faculty and administrators to triage and provide
information in response to range of SCOE inquiries from internal
staff and faculty, students, and parties external to the
University
- Reviews, audits, initiates corrective notifications, monitors
for compliance and provides training regarding travel and business
reimbursements, Professional Development requests and
reimbursements, and invoices and check requisitions
- Process statewide requests for independent studies, grade
appeals, challenge exams and exit exams. Includes coordination with
academic and learning centers, faculty, and student
- Monitor to ensure legal, regulatory and policy requirements are
met for internal processes
- Coordinates logistics for onsite meetings, teleconference and
online; records meeting minutes, as necessary
- Other duties as assigned
Requirements :
Education & Experience
- Bachelor’s degree
- At least three years’ experience supporting a department within
a university setting is strongly preferred
- Equivalent combination of education and experience
- Must reside and be eligible to work in the United States
- Ability to participate as an active team member for the
Business unit, Department and organization and work toward a common
goal; contributes fully to the team effort and plays an integral
part in the operations; demonstrates an ability to participate as
an active team member working toward common goals
- Actively seeks opportunities to influence, build effective
relationships and gain alignment with peers, functional partners
and/or external partners to accomplish business objectives.
- Accepts personal accountability, proactively seeks resolution
for personal limitations head-on, and supports honesty and respect
towards others, the company and oneself
- Develops new insights into situations; questions conventional
approaches; encourages new ideas and innovations; designs and
implements new or cutting-edge programs and processes; ability to
generate and/or recognize imaginative or creative solutions that
generate successful outcomes
- Working knowledge, principles and practices of office
management, systems policies and procedures including knowledge of
supplies, equipment, services, ordering and inventory control,
within a higher education environment, preferred. Demonstrates an
understanding of underlying organizational issues
- Ability to resolve problems using initiative and creativity,
practical options may need to be assessed or identified or the
problem broken down into component parts; routine data or
information is gathered form standard sources and analyzed using
pre-determined procedures
- Solid critical thinking, reasoning skills to determine a
different course of action and complete tasks and/or projects
- Intermediate use of computers and Microsoft Office Suite
Applications such as Word, Excel, Power Point, Outlook; experience
using SOAR (Peoplesoft) systems preferred
- Strong working knowledge of organizational skills with
attention to details, accuracy, follow-up and follow-through
- Anticipates and takes steps to prevent counter-productive
confrontations; m anages and resolves conflicts and disagreements
in a constructive manner
- Actively seeks to influence, build effective relationships and
gain alignment with peers, functional partners and/or external
partners to accomplish business objectives
- Strong interpersonal skills and the ability to effectively
communicate with a wide range of individual of constituencies in a
diverse community; ability to communicate effectively orally and in
writing
- Work independently and foster a cooperative spirit within a
large and/or small team of diverse cultures, while working in a
fast-paced environment with multiple deadlines and frequently
changing priorities
The National University System is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, the National University System is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.
National University offers an opportunity to work in an innovative environment that supports diversity.
National University (NU) is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state and local laws. At NU, a diverse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in diversity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.
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