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Administrative Officer

Employer
College of the Mainland
Location
Texas, United States
Salary
Salary Not Specified
Date posted
Sep 30, 2022

Position Details

Position Information



Posting Number AS272P Position Title Administrative Officer Contract Length 12 months Class Summary
Manages and executes administrative, project, and executive support activities associated with the office of Institutional Advancement (IA), a division or equivalent component of the College. Reporting directly to the Vice President for IA, serves as principle point of administrative contact and liaison with internal and external constituencies. Provides specialist administrative services as appropriate in such areas as fiscal management; public/community relations; faculty, staff, or student affairs; general business administration; and/or development and relations. Candidates Eligible to Apply Internal/External Position Type Exempt Staff Employment Status Full Time Position Funding Type Regular

Posting Detail Information



Minimum Education/Training/Experience
An Associate’s Degree in a related field and at least 3 years of executive administrative experience required. Preferred Education/Training/Experience
A Bachelor’s Degree in a related field and 5 years of executive administrative experience preferred. Minimum Knowledge & Skills
· Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

· Ability to gather data, compile information, and prepare reports.

· Records maintenance skills.

· Skill in budget preparation and fiscal management.

· Ability to use independent judgment and to manage and impart confidential information.

· Ability to analyze and solve problems.

· Ability to plan, develop, and coordinate multiple projects.

· Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

· Skill in organizing resources and establishing priorities.

· Ability to lead and train staff and/or students.

· Conflict resolution and/or mediation skills.

· Demonstrated ability to maintain confidentiality.

· Word processing and/or data entry skills.

· Knowledge of office management principles and procedures.

· Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.

· Skill in the use of database management, word processing, spreadsheet, and/or presentation software.

· Organizing and coordinating skills.

· Ability to foster a cooperative work environment.

· Knowledge of general accounting principles.

· Knowledge of human resources administration principles and practices.

· Effective verbal and written communication skills.

· Knowledge of administrative policies and procedures as applied to public academic institutions.

Preferred Knowledge & Skills
Experience or familiarity with working with software/database systems such as Ellucian Datatel Colleague software, Blackbaud Raiser’s Edge NXT, etc. Licensing/Certification Requirements
None Job Duties
1. Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.

2. Provides assistance and support in problem solving, project planning and management, and development and execution of stated goals and objectives.

3. Oversees and facilitates resources management and administration procedures and documentation for the division.

4. Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.

5. Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.

6. Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.

7. Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.

8. Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.

9. Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.

10. Provides assistance in the understanding and interpretation of College policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.

11. Performs miscellaneous job-related duties as assigned.

Physical Requirements
· No or very limited physical effort required.

· No or very limited exposure to physical risk.

· Work is normally performed in a typical interior/office work environment Minimum Salary Range $53,532 Mid Point Salary Range . Maximum Salary Range $72,269 Posting Open Date 09/30/2022 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting https://jobs.com.edu/postings/2986 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have an Associate's degree or higher?
    • Yes
    • No
  2. Do you have at least three (3) years of executive administrative experience?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts (1 of 3)
Optional Documents
  1. Additional Transcripts (2 of 3)
  2. Additional Transcripts (3 of 3)


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