Grants Manager

Grants Manager

Position Category: Staff (Exempt)
FLSA: Exempt
FTE: 1.0
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Reporting to Executive Director for Office of Sponsored Research & Projects, the Grants Manager provides faculty and staff with guidance and direct support to help secure funds from external agencies and government sources for: faculty and student research, mission-driven initiatives, federal outreach and student services programs (e.g. TRIO); equipment; and other academic and learning services functions of the university. The Grants Manager is responsible for all stages of the grant seeking process.

Representative Duties:
Pre-award and Proposal Development:

• Regularly reads and researches new and continuing “requests for proposals” available from federal and state agencies, and from corporate, private, and family foundations. Interprets sponsor guidelines and shares findings with interested parties on campus. E
• Guides faculty/staff with understanding funder’s guidelines and priorities, guiding the writing process, assisting with budget creation, compiling attachments, and ensuring timely and accurate submission. E
• Makes use of specialized knowledge to serve as grant writer for grant applications prioritized by University Advancement, which includes meeting with faculty/staff, researching the background to justify the need, understanding and complying with the funder’s requirements and Cal Lutheran’s policies, writing the narrative, working with staff/faculty to create budget, compiling all attachments, and submitting the proposal. E
• Initiates correspondence with program officers at grant-making agencies, at the direction of the Executive Director of the Office of Sponsored Research & Projects. E
• Conduct quality control on grants submissions. E
• Obtain internal approvals for all grant submissions. E

Award and Post-award Phases:

• Partners with the Business Office and Advancement Services for award set-up according to the unique attributes of each project. E
• Ensures institutional and project director compliance with sponsor regulations and university standards. E
• Monitors fiscal practices and expenditures of funded proposals. E
• Provides guidance to project directors/principal investigators with issues related to project deliverables, award acceptance, budget negotiation and revision, and works to resolve problems related to project implementation. E
• Assists project directors/principal investigators in preparing interim and final financial and narrative reports to sponsors, including writing reports as assigned. E
• Assures that all internal and external project close-out requirements are met. E
• Manage effort certification for relevant grants. E

General Grant Management:

• Make use of existing systems for the maintenance of records, including Raiser’s Edge. E
• Maintains current knowledge of university policies, and that of grant-making agencies. E
• Works to increase visibility of grant-funded programs at California Lutheran University. E
• Maintain the OSRP website, including updating the Find Funding page on a regular basis. E
• Collaborate on recognition activities to acknowledge grant holders. E
• Perform other related duties as assigned.
  
  

E=Essential Duties

Knowledge Of:

• Knowledge of best practices for securing and maintaining grant funding.
• Strong writing skills.
• Strong analytic and data management skills.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Excellent problem-solving skills and judgment.
• Team-based collaborative approach.
• Confidentiality, use of discretion in communications, reporting lines, and policy/procedure.
• Proficiency in use of Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, and related programs.
• Basic website maintenance.
• Knowledge of and commitment to practices that would improve diversity, equity, inclusion, and justice in a higher education setting, and in the realm of grantsmanship.

Ability To:

• Establish/maintain effective relationships with campus stakeholders and people in a variety of roles in a higher education setting.
• Troubleshoot conflicts in ways that preserve professional relationships.
• Manage multiple, complex activities simultaneously.
• Independently and proactively learn new content and techniques as needed.
• Ensure timeliness and proactively anticipate and manage all timeline requirements.
• Maintain integrity in all areas of responsibility.
• Maintain open, welcoming, and responsive communications in all interactions.

Minimum Qualifications:
Any combination equivalent to: a Bachelor’s degree and five years of experience in pre-award and/or post-award sponsored programs administration and/or grant writing

Preferred Qualifications:
Masters degree.


Licenses and Other Requirements:
None

Physical Abilities:


Working Environment:
Busy office environment
Subject to frequent interruptions

Posting Number: Staff001662022
Number of Vacancies:
Desired Start Date: 11/21/2022
Position End Date:
Open Date: 10/05/2022
Close Date: 10/23/2022
Open Until Filled: No

Application Procedure/Special Instructions:


To apply, visit https://careers.callutheran.edu/postings/9924

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.



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